Agenda

Return

C. 38

To:	Board of Supervisors
From:	Deborah R. Cooper, Acting Clerk-Recorder
Date:	February 25, 2020

Contra

Costa

County

Subject:

Voting System Contract Amendment #2

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 02/25/2020

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Scott O. Konopsek, 925-335-7808

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: February 25, 2020
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the County Clerk-Recorder, or designee, to execute contract amendment #2 with Dominion Voting Systems, Inc., to increase the payment limit by $404,973 to a new payment limit of $5,361,700 for two additional HiPro InterScan scanners for processing ballots, with no change in the contract term of March 1, 2018 through December 31, 2023.

FISCAL IMPACT:

The cost of the additional HiPro InterScan scanners is $348,700 and is budgeted and appropriated for FY 2018-19. The increase in licensing and maintenance of the adjusted equipment is $56,272.12. The overall cost of the amendment is $404,972.12, bringing the not to exceed value of the contract to $5,361,699.12. The cost will be paid from elections capital replacement funds within the County General Fund, dedicated to this purpose. A portion of the cost will be able to be reimbursed by the State and returned to the Elections Capital Replacement Fund.

BACKGROUND:

On March 1, 2018 the County and Dominion Voting Systems, Inc., entered into a Voting System and Services Agreement to replace the County’s previous election system. In October 2018, the County amended the contract to exchange certain voting system components and purchase ballot scanners and

BACKGROUND: (CONT'D)

remote voter software. Given the increase in voters who receive their ballots by mail, additional high-speed scanners are needed to process the volume of ballots anticipated in the 2020 elections.

CONSEQUENCE OF NEGATIVE ACTION:

Should the Board elect not to approve the contract amendment, the County would not be able to scan ballots and report election returns in as timely manner as expected by voters, media, and candidates. The County would incur additional overtime costs to meet statutory reporting deadlines.