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C. 34
To: Board of Supervisors
From: Marc Shorr, Chief Information Officer
Date: February  4, 2020
The Seal of Contra Costa County, CA
Contra
Costa
County
Subject: Authorize Purchasing Agent to Issue Purchase Order with Integrated Archive Systems for Rubrik Backup Solution

APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE

Action of Board On:   02/04/2020
APPROVED AS RECOMMENDED OTHER
Clerks Notes:

VOTE OF SUPERVISORS

AYE:
John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor
Contact: Marc Shorr 925-608-4071
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED:     February  4, 2020
David Twa,
 
BY: , Deputy

 

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Department of Information Technology, to execute a purchase order with Integrated Archive Systems in the amount not to exceed $739,548.61 to procure backup appliances and support for the period of February 1, 2020 through January 31, 2023.







FISCAL IMPACT:

The contract first year payment of $375,802.80 is covered in DoIT’s 2019-2020 fiscal budget though venture capital funding. Maintenance for years two and three in the amount of $181,872.91 will be incorporated into DoIT’s annual budget.

BACKGROUND:

DoIT will purchase the Rubrik backup solution, through reseller Integrated Archive Systems. DoIT’s current backup appliances have reached their end of life and are becoming unreliable. DoIT, in conjunction with other County departments represented on the County’s ITAC committee, evaluated new vendors to provide a replacement and Rubrik was recommended as the new county standard. This purchase includes three years of maintenance and support. Under the support agreement, the County is obligated to indemnify Rubik for County breach of the agreement.   
  
The license and support will be governed by the County's existing end user license agreement with Rubrik through Employment and Human Services.

CONSEQUENCE OF NEGATIVE ACTION:

The County departments supported by DoIT will be at risk of not meeting standards for security, performance, reliability, and cost effectiveness. Additionally, this technology will improve the County’s ability to protect and recover its intellectual assets in the event of a cyber-attack.

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