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    8.    
INTERNAL OPERATIONS COMMITTEE
Meeting Date: 02/10/2020  
Subject:    PLAN FOR SCHEDULED ADVISORY BODY RECRUITMENTS
Submitted For: David Twa
Department: County Administrator  
Referral No.: IOC 20/5  
Referral Name: ADVISORY BODY RECRUITMENT
Presenter: Julie DiMaggio Enea, IOC Staff Contact: Julie DiMaggio Enea 925.335.1077

Information
Referral History:
The Board of Supervisors has directed the IOC to personally conduct recruitment and interviews of applicants for At Large seats on the Contra Costa County Fire Protection District's (CCCFPD) Fire Advisory Commission, the County Planning Commission, the Local Enforcement Agency Independent Hearing Panel (Solid Waste), and the Board appointees to the Contra Costa County Employees' Retirement Association (CCCERA) Board of Trustees and the the East Contra Costa County Fire Protection District Board of Directors.

Additionally, the IOC has conducted public interviews for vacancies on the following bodies: Airport Land Use Commission, County Connection Citizens' Advisory Committee, East Bay Regional Parks Advisory Committee, Fish and Wildlife Committee, Integrated Pest Management Committee, Mosquito & Vector Control District Board (if requested), Resource Conservation District (if requested), the Law Library Board of Trustees, and the Treasury Oversight Committee.

In 2020, the IOC will need to conduct public interviews to fill the following scheduled vacancies:
Advisory Body Seat(s) Term/yrs Expiration Date
Planning Commission At Large 2 4 VACANT
Treasury Oversight Committee BOS Member, Public 3 4 4/30/2020
Contra Costa County FPD Fire Advisory Commission At Large 1, At Large Alternates 1 & 2 4 6/30/2020
Employees Retirement Assoc. Bd of Trustees (CCCERA) BOS Appointees 5, 6, 9 and Alternate 3 6/30/2020
Resource Conservation District Board of Directors Directors 1, 3 and 4 4 11/30/2020
East Bay Regional Parks District Advisory Appointee 1 2 12/31/2020
Fish & Wildlife At Large 3 & 4, At Large Alternate 4 12/31/2020
Law Library Bd of Trustees Member of the Bar 1 12/31/2020

Also, attached for the Committee's information is a listing (Attachment A) of all advisory body seats that are screened by the Internal Operations Committee and their current status, according to the Board Appointive List maintained by the Clerk of the Board's Office.
Referral Update:
It is important that the IOC develop a recruitment schedule that permits the Board of Supervisors to make its appointments prior to the effective dates of the new seat terms. Staff proposes the following recruitment schedules:

Immediate Planning Commission Vacancy:
January 10 Issue press release advertising vacancies
February 7 Application Deadline for vacancy (4 week application period)
February 10 - 21 Staff to screen applications and schedule all interviews for March 9
March 9 IOC Committee Meeting: Interview candidates for the At Large 2 vacancy
March 24 Board of Supervisors Meeting: Board consideration of IOC recommended appointment
March 25
April 1
Planning Commission appointment takes effect
Treasury Oversight Committee appointment takes effect

Treasury Oversight Committee vacancy (4/30/20) and Airport Land Use Commission vacancy (5/4/20):
March 6 Issue press release advertising vacancies
April 3 Application Deadline for vacancy (4 week application period)
April 6-8 Staff to screen applications and schedule all interviews for April 13
April 13 IOC Committee Meeting: Interview candidates for the vacancies
April 28 Board of Supervisors Meeting: Board consideration of IOC recommended appointments
May 1
May 5
TOC appointment takes effect
ALUC appointment takes effect

Seats With Terms That Will Expire on 6/30/20:
March 27 Issue press release advertising vacancies
April 24 Application Deadline for vacancy (4 week application period)
April 27 - May 5 Staff to screen applications and schedule all interviews for May 11
May 11 IOC Committee Meeting: Interview candidates for the vacancies
June 2 or 16 Board of Supervisors Meeting: Board consideration of IOC recommended appointments
July 1 Appointments take effect

Seats With Terms That Will Expire on 11/30/20 and 12/31/20:
September 25 Issue press release advertising vacancies
October 23 Application Deadline for vacancies (4 week application period)
Oct 26-Nov 4 Staff to screen applications and schedule all interviews for November 9
November 9 IOC Committee Meeting: Interview candidates for the vacancies
December 8 or 15 Board of Supervisors Meeting: Board consideration of IOC recommended appointments
January 1 Appointments take effect
Recommendation(s)/Next Step(s):
APPROVE the proposed recruitment plan and schedules to fill public member or At Large seat vacancies on certain Board advisory bodies, commissions and committees.
Fiscal Impact (if any):
None.
Attachments
Attachment A: 2020 IOC Interview/Screening Responsibilities

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