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C. 34
To: Board of Supervisors
From: Anna Roth, Health Services Director
Date: February  11, 2020
The Seal of Contra Costa County, CA
Contra
Costa
County
Subject: Contract #23-443-2 Medical Information Technology, Inc.

APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE

Action of Board On:   02/11/2020
APPROVED AS RECOMMENDED OTHER
Clerks Notes:

VOTE OF SUPERVISORS

AYE:
John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Federal D. Glover, District V Supervisor
ABSENT:
Karen Mitchoff, District IV Supervisor
Contact: Patrick Wilson, 925-335-8700
cc: Marcy Wilhelm    
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED:     February  11, 2020
David Twa,
 
BY: , Deputy

 

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #23-443-2 with Medical Information Technology, Inc. (dba Meditech), a corporation, in an amount not to exceed $571,000, for the license, maintenance, and implementation of Meditech software modules, for the period February 1, 2020 through January 31, 2023.

FISCAL IMPACT:

This Contract is funded 100% by Hospital Enterprise Fund I.

BACKGROUND:

Pursuant to a Program License Agreement dated July 16, 1992, and a Health Care Information System (HCIS) Software Agreement dated April 28, 2003, the County purchased the software modules from Medical Information Technology. Modules presently in use include Laboratory Module, Microbiology Module, Anatomical Pathology Module, Blood Bank Module, Materials Management Module, Data Repository and MAGIC Operating Systems (Disaster Recovery). Health Services’ Clinical Laboratory uses these modules, which allow an exchange of, and real-time access to, patient medical information among the Clinical Labs. The County pays Medical Information Technology Inc., annually for the continued use, and maintenance of, these software modules.

BACKGROUND: (CONT'D)
Approval of the new HCIS Agreement (under Contract #23-443-2) will allow the Contractor to implement an Accounts Payable (AP) supply chain cost management module, plus provide three (3) years of maintenance to manage reimbursements and billing, reduce supply chain costs, maintain quality, build profitability through materials management of real-time inventory and surgical tracking, and business analytics to measure budgetary and contract performance to identify areas for cost-saving opportunities for Contra Costa Regional Medical Center (CCRMC).  
  
The HCIS Agreement requires County to indemnify Meditech from any liability arising from County’s improper use of the licensed software by County.  

CONSEQUENCE OF NEGATIVE ACTION:

If this contract is not approved, lack of these software applications could disrupt real-time patient data exchange between Clinical Laboratories and Epic resulting in data loss, and CCRMC will not be able to implement cost-saving opportunities for supply chain management.  
  
  
  

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