Agenda

Return

C. 41

To:	Board of Supervisors
From:	Joseph E. Canciamilla, Clerk-Recorder
Date:	February 26, 2019

Contra

Costa

County

Subject:

Approval of Grant Contracts with the Secretary of State

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 02/26/2019

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

Diane Burgis, District III Supervisor

Contact:

Scott O. Konopasek, 925-335-7808

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: February 26, 2019
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the County Clerk-Recorder, or designee, to execute three (3) contracts with the California Secretary of State to pay the County in the following amounts for the following purposes: 1) Contract #18G26107 in the amount not to exceed $55,000 for Polling Place Americans with Disabilities Act (ADA) Accessibility; 2) Contract # 18G27107 in the amount not to exceed $55,000 for Cyber Security and Infrastructure; and 3) Contract #18G30107 in the amount not to exceed $3,647,000 for Voting System Replacement. The term of all three contracts is through June 30, 2021. The grants are a combination of Federal and State monies.

FISCAL IMPACT:

The Voting System Replacement grant requires a 1:1 match of County to State funds. There is no match required for the ADA and Cyber Security grants. The County may claim half the cost of voting system purchases, with certain restrictions. If the Department utilizes all of the available grants, it will preserve $3,757,000 of General Fund monies for other purposes.

BACKGROUND:

The ADA contract is an extension of an existing federal Help America Vote Act (HAVA) grant program, whereas the Cyber Security grant is a new federal HAVA grant. The Voting System Replacement grant is State-funded and may be used by the County both retroactively for reimbursement of the the cost of the

voting system purchased in 2018 and for reimbursement of future purchases of voting equipment.

CONSEQUENCE OF NEGATIVE ACTION:

Should the County not execute the grant contracts, the County will not be reimbursed with State funds for 50% of the cost of voting system purchases. The County will not be able to use federal funds to enhance and upgrade ADA Accessibility and Cyber security for the County and its voters. These purchases would need to be funded with General Fund monies.