Agenda

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10.

AIRPORTS COMMITTEE

Meeting Date:	02/13/2019
Subject: Discuss the Selection Committee ranking for the architectural design for the Terminal building project at Buchanan Field Airport
Submitted For:	Keith Freitas
Department:	Airports
Referral No.:
Referral Name:
Presenter:		Contact:	Beth Lee, (925) 681-4200

Information

Referral History:

The Buchanan Field Airport Master Plan adopted by the Board on October 28, 2008, identifies a new general aviation terminal (Terminal) on the capital improvement list. The Terminal will replace the existing terminal building at the north end of John Glenn Drive. The Terminal would include space for the Airports Division Administrative staff, Airport Rescue and Fire Fighting (ARFF) staff and equipment, public space to support scheduled/unscheduled air service providers, office space for aviation businesses, and general public meeting space.

The Airports Division currently rents office space from one of the airport businesses and moving those functions into the Terminal will allow for expansion, while resulting in a long-term savings to the Airport Enterprise Fund. The first critical step in this process is to design the facility in order to refine project costs and undertake the environmental review process.

On February 27, 2018, the Board authorized the submission of an Airport Improvement Program (AIP) grant to the FAA and the California Department of Transportation-Division of Aeronautics (Caltrans) for the design of the ARFF eligible component of the new Terminal. The County was awarded a total of $283,500 from the FAA and Caltrans for design of the ARFF facility.
On October 1, 2018, Airport staff issued a Request for Proposals (RFP) for the Terminal architectural services to the five firms prequalified as a company to perform engineering and planning services for Contra Costa County Public Works Department - Airports Division (Airports). The Proposals were due by 5:00 pm on December 13, 2018. The Airports received three proposals from The KPA Group, Stevens & Associates, and C & S Companies.
A Selection Committee comprised of County staff and members of the Aviation Advisory Committee, reviewed and scored the three proposals based on the criteria noted in the RFP. The ranking outcome was The KPA Group was the unanimous top ranked firm, C & S Companies was ranked second, and Stevens & Associates was ranked third.

Upon completion of the design process, Airport staff will forward a second FAA and Caltrans grant application approval request to the Board, while applications will seek funds for the construction of the ARFF related Terminal components.

Referral Update:

Recommendation(s)/Next Step(s):

Discuss the Selection Committee ranking for the architectural design for the Terminal building project at Buchanan Field Airport. This is a general discussion regarding the ranking outcome to select an architectural firm to provide design and construction services for the Terminal. This item was reviewed and discussed with the Aviation Advisory Committee at their November 8, 2018, meeting. Once completed, a contract with The KPA Group will be forwarded to the Board for their consideration.

Fiscal Impact (if any):

The total cost for architectural services through construction is $1,092,209 of which $765,002 is related to the Terminal design. The County received a grant in the amount of $270,000 from the FAA and $13,500 from Caltrans for the design of the ARFF facility. The Airport Enterprise Fund will pay the grant match and all non-grant eligible costs, including the design of the Airport’s administrative office space and general aviation portion of the facility.

Attachments
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