Agenda

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PUBLIC PROTECTION COMMITTEE

Meeting Date:	02/04/2019
Subject: FY 2019/20 CCP RECOMMENDED BUDGET
Department:	County Administrator
Referral No.:	N/A
Referral Name:	AB109 PUBLIC SAFETY REALIGNMENT
Presenter:	Paul Reyes, Committee Staff	Contact:	Paul Reyes, 925-335-1096

Information

Referral History:

On September 28, 2018, budget instructions for the FY 2019/20 AB 109 budget were distributed to the Community Corrections Partnership (CCP) subscriber list, including Committee members, staff and interested parties, requesting formal submission no later than October 19, 2018. This year, staff had again requested budget submissions to illustrate (1) the true "status quo" budget, (2) the "baseline" budget (i.e. the cost of simply maintaining the current level of service in 2019/20 dollars), and (3) a "program modification" budget to reflect any proposed program additions or deletions for the upcoming year. A copy of the budget instructions are included in Attachment A.

On November 2, 2018, the CCP held a budget workshop, giving departments and funded agencies an opportunity to present and discuss budget proposals. The workshop included a review of the following:

Historical Base and Growth allocations as provided by CSAC (Attachment B),
The FY 19/20 budget schedule (updated version included as Attachment C),
Summary of department budget requests (Attachment D),
All individual budget submissions which included any letters of support (Attachment E),
The Board of Supervisors approved FY 18/19 AB 109 budget (Attachment F),
An analysis of base revenue allocations compared to ongoing expenditure allocations if ongoing programs were funded with 2-4% annual increases (Attachment G)

The full agenda packet for the November 2, 2018 CCP meeting can be found at this link: https://www.contracosta.ca.gov/DocumentCenter/View/55343/Nov-2018-Packet-v2

On December 7, 2018, the CCP met to consider approving the FY 19/20 AB 109 budget. At this meeting the CCP received a presentation on the AB 109 Budget (Attachment H). The CCP-Executive Committee held a final vote to adopt a FY 19/20 AB 109 budget. The CCP recommended budget is included as Attachment I.

The full agenda packet for the December 7, 2018 CCP meeting can be found at this link: http://www.co.contra-costa.ca.us/DocumentCenter/View/55665/Dec-2018-Packet-CCP

On January 28, 2019, the Public Protection Committee (PPC) considered approving the budget approved by the CCP. The PPC approved the budget as recommended by the CCP with the addition of $191,996 for the Public Defender's Office for 2 Social Worker positions and deferred the approval of the Sheriff's Office baseline request of $800,000 for the Inmate Welfare Fund (IWF). The PPC directed staff to return at the next meeting to consider the Sheriff's Office request of $800,000 for the IWF, a report on the AB 109 fund balance, and the CCP's fund balance reserve policy.

Referral Update:

Sheriff's Office Budget Request for Inmate Program Services

The Sheriff's Office AB 109 budget request for FY 2019/20 included a baseline request of $800,000 for inmate program services. In FY 2017/18, the Sheriff's Office started utilizing this allocation to purchase transit passes for released inmates and to fund inmate education services provided by the Contra Costa County Office of Education, which includes programs such as GED preparation, parenting, adult basic education, and DEUCE (substance abuse, anger and stress management, and job development).

A history of the funding allocation and actual costs claimed is provided below:

AB 109 Allocation History for "Inmate Welfare Fund"

• 2015/16: Not included in budget request
• 2016/17: $731,000 (approved by CCP, PPC, BOS)
• 2017/18: $755,000 (approved by CCP, PPC, BOS)
• 2018/19: $755,000 (approved by CCP, PPC, BOS)
• 2019/20: $800,000 (approved by CCP, pending PPC)

Actual Costs for AB 109 Inmate Program Services

• 2017/18: $530,980
• 2018/19: $283,883 (year to date)

The topic of "Inmate Welfare Fund/Telecommunications/Visitation Issues" has been on referral to the PPC since 2013. The 2017 PPC Annual Report again referred the issue to the 2018 PPC and was to be scheduled at the request of the Sheriff-Coroner.

Fund Balance

On September 7, 2018, the CCP adopted a Reserve Policy that set a 50% floor for the level of fund balance to be maintained to ensure availability of funds in case of emergency (such as another negative change to the allocation formula) or need for one-time dollars. The adopted policy allows for the use of funds resulting in a fund balance below the 50% threshold, but would require that a justification statement accompany that recommended to the Board of Supervisors and the Public Protection Committee. A copy of the Reserve Policy as adopted by the CCP is included as Attachment J.

The FY 2018/19 ending fund balance is estimated to be approximately $21 million. The FY 2019/20 ending fund balance is estimated to be approximately $18 million (excluding estimated growth funding). The FY 2019/20 minimum fund balance, basd on the CCP Reserve Policy, is approximately $14.9 million, assuming the CCP approved AB 109 budget is fully approved. A detail of the FY 2018/19 and FY 2019/20 fund balance calculation is included in Attachment K.

Assuming just a 2% increase each year to expenditures over the next 5 years, the County would be required to draw $10.5 million from CCP fund balance to fund AB109 programs over that period. The fund balance would be reduced to $10.9 million at the close of FY 23/24. This 5-year analysis is illustrated in Attachment L.

Recommendation(s)/Next Step(s):

1. REVIEW and APPROVE the fiscal year 2019/20 AB 109 budget proposal from the Sheriff's Office in the amount of $800,000 for inmate program services, as recommended by the Community Corrections Partnership-Executive Committee.

2. ACCEPT a report on the AB 109 Community Corrections fund balance.

Fiscal Impact (if any):

Ongoing Expenditures

As currently approved by the PPC, the FY 2019/20 AB 109 Recommended Budget would increase expenditure appropriations by $1.1 million, from $27,885,959 to $28,991,546. Approval of the Sheriff's Office budget request of $800,000 for inmate program services would result in a total increase of $1.9 million, for a total of $29,791,546.

Revenue

The Governor's Proposed Budget includes an estimated increase to the County's Base allocation of $1,606,289, from $24,980,233 to $26,586,522. This figure will likely change in the May Revision and Enacted Budgets.

Attachments
Attachment A - AB 109 Budget Instructions
Attachment B - CSAC Historical Base & Growth Allocations by County (FY 2014-18)
Attachment C - FY 2019/20 AB 109 Budget Schedule
Attachment D - FY 2019/20 Budget Request Summary
Attachment E - FY 2019/20 Budget Requests
Attachment F - FY 2018/19 AB 109 Budget
Attachment G - Base Revenue vs Ongoing Allocation
Attachment H - CCP AB 109 Budget Presentation
Attachment I - FY 2019/20 CCP Recommended Budget Summary
Attachment J - CCP Reserve Policy
Attachment K - FY 18/19 & 19/20 Fund Balance
Attachment L - 5-Year Fund Balance Analysis