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To: Contra Costa County Housing Authority Board of Commissioners
From: Joseph Villarreal, Housing Authority
Date: February  13, 2018
The Seal of Contra Costa County, CA
Contra
Costa
County
Subject: APPROVE CONTRACT WITH NET ELECTRIC, INC. AT $300,000 TO UPGRADE SMOKE AND CARBON MONOXIDE DETECTORS IN ALL PUBLIC HOUSING UNITS
Action of Board On:   02/13/2018
APPROVED AS RECOMMENDED OTHER
Clerks Notes:

VOTE OF SUPERVISORS

AYE:
John Gioia, Commissioner
Candace Andersen, Commissioner
Diane Burgis, Commissioner
Karen Mitchoff, Commissioner
Federal D. Glover, Commissioner
ABSENT:
Jannel George-Oden, Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED:     February  13, 2018
,
 
BY: , Deputy

 

RECOMMENDATIONS

APPROVE contract with Net Electric, Inc. (Net Electric), the lowest responsive and responsible bidder, in an amount not to exceed $300,000 to upgrade smoke and carbon monoxide detectors in all public housing units; and  
  

AUTHORIZE the Executive Director of the Housing Authority, or his designee, to execute a contract with Net Electric; and  

  
RECOMMENDATIONS (CONT'D)
AUTHORIZE the Executive Director, or his designee, to sign any escrow agreements prepared for the Project to permit direct payment of retentions into escrow, or the substitution of securities for monies withheld by the Housing Authority, to ensure performance under the contract, pursuant to Section 22300 of the Public Contract Code.
BACKGROUND

HACCC received three bids to upgrade existing smoke and carbon monoxide detectors in all public housing units except Las Deltas. The bids received were as follows:

  
Net Electric $259,930
Gibraltar Construction $335,150
Professional Electric $340,669
  
Las Deltas was not included in the bid price because it is unknown how many Las Deltas units will be occupied during the work period of this contract. This is because Las Deltas is being permanently vacated under the RAD program, and families are moving out as they find suitable housing. After a contract to upgrade the smoke detectors is executed, a change order will be developed that includes any remaining occupied units at Las Deltas. The timing of this will be based on a joint work plan developed with the contractor. The $300,000 not to exceed amount includes money to pay for the Las Deltas upgrades as well as an allowance for any unanticipated costs for the total project.  
  
Net Electric submitted the lowest responsive and responsible bid at $259,930, and staff recommends that the Board approve award of this contract to Net Electric
FISCAL IMPACT

Funding for this Project is provided through the Housing Authority’s (HACCC) annual Capital Fund grant from the United States Department of Housing and Urban Development. Funding for this project is provided for in HACCC's current budget.
CONSEQUENCE OF NEGATIVE ACTION

Should the Board of Commissioners elect not to award the contract to Net Electric, HACCC will need to expend staff time and resources to rebid the project. A delay may also jeopardize the funding allocated to the project. Finally, such action would also delay the needed upgrade of smoke and carbon monoxide detectors in HACCC's public housing units.
CLERK'S ADDENDUM

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