Print Minutes Minutes Packet Return

INTERNAL OPERATIONS
COMMITTEE

  RECORD OF ACTION FOR
February 13, 2017


 
Supervisor Candace Andersen, Chair
Supervisor Diane Burgis, Vice Chair
Present: Candace Andersen, Chair  
  Diane Burgis, Vice Chair  
Staff Present: Julie DiMaggio Enea, Staff
Attendees: Tanya Drlik, Health Services Dept.
Jami Napier, Sr Deputy CAO, Clerk of the Board
Elizabeth Verigin, Asst. Auditor-Controller
Joanne Bohren, Chief Auditor
Henrietta Brown, Auditor-Controller's Office
Jonathan Bash, District III Chief of Staff
Allison Picard, Chief Asst CAO
David Gould, County Purchasing Services Manager
Michael Kent, Health Services Department
             
1. Introductions
  Chair Andersen called the meeting to order at 1:00 p.m. and self-introductions were made around the room.
             
2. Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes).
  No persons requested to speak during the Public Comment period.
             
3. CONSIDER future disposition of the seat designated for the Public and Environmental Health Advisory Board, which was abolished, on the Integrated Pest Management Advisory Committee.
  The Committee directed that the former PEHAB seat on the IPM Advisory Committee be redesignated for a member of the newly created Sustainability Advisory Committee.
 
AYE: Chair Candace Andersen, Vice Chair Diane Burgis
Passed
  Attachments:
  Memo from IPM Advisory Cte
  2017 IPM Adv Cte Roster
 
             
4. APPROVE Hazardous Materials Commission nominations to appoint the following individuals to the Commission to terms ending on December 31, 2020:
 
Action Nominee Seat Nominated By
Reappoint  Steve Linsley Environmental #3  Via open recruitment
Reappoint  Leslie Stewart League of Women Voters  League of Women Voters
Appoint  Rita Xavier League of Women Voters Alternate  League of Women Voters
Reappoint  Don Bristol Business #3  CC Taxpayers Association
  The Committee unanimously approved the nominations.
 
AYE: Chair Candace Andersen, Vice Chair Diane Burgis
Passed
  Attachments:
  Letter of Transmittal_HazMat Commission
  HazMat Announcement Flyer
  HazMat Commission Roster_February 2017
  Candidate Application_Steve Linsley_HazMat Comm
  Steve Linsley Nomination Letter
  League of Women Voters Nominations and Candidate Applications
  Candidate Application_Don Bristol_HazMat Comm
  Don Bristol Nomination Letter
 
             
5. ACCEPT report on the Auditor-Controller's audit activities for 2016 and APPROVE the proposed schedule of financial audits for 2017.
  Chief Auditor Joanne Bohren presented the annual report and indicated that 37% of the findings were repeat findings from the previous year.  Asst. Auditor-Controller Elizabeth Verigin advised that the Auditor's Office will reinstate periodic fiscal management training for the Municipal Advisory Councils, and strongly recommended a recommitment by Public Works-Purchasing to revive Procurement Card Training.  Purchasing Services Manager David Gould advised that he has personally conducted one-on-one procurement card training during the last six months and is researching electronic tools to help monitor card use and identify misuse.

Ms. Bohren explained that her staff spends about one-third of the year exclusively on the Comprehensive Annual Financial Report but, even so, was able to complete all 2016 scheduled audits.  She also highlighted that 2015 was the 34th straight year that the County has earned the distinction for excellence in financial reporting.

The Committee accepted the report and audit schedule as presented.
 
AYE: Chair Candace Andersen, Vice Chair Diane Burgis
Passed
  Attachments:
  Report from Auditor-Controller on 2017 Internal Audit Work Plan
  Proposed 2017 Schedule of Internal Audits
  Status of 2016 Internal Audits
 
             
6. ACCEPT follow-up report and recommendations on the Small Business Enterprise and Outreach Programs.
  The Committee accepted the staff report and directed staff to conduct a broad review of purchasing policies and programs and return to the IOC in six months with recommendations for any changes and revised policy and program documents.
 
AYE: Chair Candace Andersen, Vice Chair Diane Burgis
Passed
  Attachments:
  Public Works Follow-up Report on 2016 SBE Outreach Program
 
             
7. APPROVE the proposed plan and schedules for the recruitment to fill three Board of Supervisors seats on the Contra Costa County Employees' Retirement Association Board of Trustees that will become vacant on July 1, 2017, and two Board of Supervisors seats on the East Contra Costa Fire Protection District Board of Directors that will become vacant on February 5, 2018.
  The Committee approved the recruitment schedule as proposed.
 
AYE: Chair Candace Andersen, Vice Chair Diane Burgis
Passed
  Attachments:
  2017 IOC Interview/Screening Responsibilities
 
             
8. APPROVE the proposed 2017 Committee meeting schedule and work plan, or provide direction to staff regarding any changes thereto.
  The Committee approved the work plan and meeting schedule as proposed.
 
AYE: Chair Candace Andersen, Vice Chair Diane Burgis
Passed
  Attachments:
  Attachment A: DRAFT 2017 IOC Discussion Schedule as of 2/6/17
  Attachment B: Summary of 2017 IOC Referrals
 
             
9. The next meeting is currently scheduled for March 13, 2017.
             
10. Adjourn
  Chair Andersen adjourned the meeting at 1:37 p.m.

For Additional Information Contact:

Julie DiMaggio Enea, Committee Staff
Phone (925) 335-1077, Fax (925) 646-1353
julie.enea@cao.cccounty.us

AgendaQuick©2005 - 2024 Destiny Software Inc., All Rights Reserved