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INTERNAL OPERATIONS COMMITTEE

Meeting Date:	02/13/2017
Subject: RECRUITMENT PLAN FOR SCHEDULED RETIREMENT BOARD AND EAST CONTRA COSTA FIRE PROTECTION DISTRICT BOARD
Submitted For:	David Twa
Department:	County Administrator
Referral No.:	IOC 17/5
Referral Name:	ADVISORY BODY RECRUITMENT
Presenter:	Julie DiMaggio Enea, IOC Staff	Contact:	Julie DiMaggio Enea 925.335.1077

Information

Referral History:

The Board of Supervisors has directed the IOC to personally conduct recruitment and interviews of applicants for At Large seats on the Contra Costa County Fire Protection District's (CCCFPD) Fire Advisory Commission, the County Planning Commission, and the Board appointees to the Contra Costa County Employees' Retirement Association (CCCERA) Board of Trustees and the the East Contra Costa County Fire Protection District Board of Directors. Additionally, the Board of Supervisors has directed the IOC to recruit on behalf of the Contra Costa Resource Conservation District (CCRCD), which is governed by a Board of Directors appointed by the County Board of Supervisors and regulated under Division 9 of the California Public Resources Code.

On June 30, 2017, the terms of Board of Supervisors Appointees #5, #9, and the Alternate to BOS Appointees 4,5,6 and 9 on the CCCERA Board of Trustees will expire. On February 4, 2018, the terms of the Board of Supervisors Appointees 1 and 2 seats on the East Contra Costa Fire Protection District Board of Directors will expire.

Referral Update:

It is important that the IOC develop a recruitment schedule that permits the Board of Supervisors to make its appointments prior to the effective dates of the new seat terms.

The proposed recruitment schedule for the CCCERA Board of Trustees is shown below:

March 3	Issue press release advertising vacancies
April 7	Application Deadline for vacancies (5 week application period)
April 10	IOC Committee Meeting: Screen applications (if necessary) and determine interview format*
April 17-21	Staff to schedule all interviews for May 9
May 8	IOC Committee Meeting: Interview candidates for the vacancies
June 13 and/or 20	Board of Supervisors Meeting: Board consideration of IOC recommended appointments and/or interview of finalists for Retirement Board
July 1	All appointments take effect

The proposed recruitment schedule for the East Contra Costa Fire Protection District Board of Directors is shown below:

October 13	Issue press release advertising vacancies
November 20	Application Deadline for vacancies (5 week application period)
November 27-30	Staff to schedule interviews for December 11
December 11	IOC Committee Meeting: Interview candidates for the vacancies
December 19 or some time in January 2018	Board of Supervisors Meeting: Board consideration of IOC recommended appointments
February 5, 2018	All appointments take effect

*It may be impractical for the IOC to individually interview all applicants. The IOC may need to screen applications to reduce the pool of candidates to be interviewed and use group interviews if there remain a large number of candidates for each body. Staff intends to do an initial screening of applicants against the specifications for each seat and will provide initial recommendations to the Committee for any applications that should be rejected.

Also, attached for the Committee's information is a listing (Attachment A) of all advisory body seats that are screened by the Internal Operations Committee and their current status, according to the Board Appointive List maintained by the Clerk of the Board's Office.

Recommendation(s)/Next Step(s):

APPROVE the proposed plan and schedules for the recruitment to fill three Board of Supervisors seats on the Contra Costa County Employees' Retirement Association Board of Trustees that will become vacant on July 1, 2017, and two Board of Supervisors seats on the East Contra Costa Fire Protection District Board of Directors that will become vacant on February 5, 2018.

Fiscal Impact (if any):

None.

Attachments
2017 IOC Interview/Screening Responsibilities