Agenda

Return

C. 40

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director/Chief Engineer
Date:	February 14, 2017

Contra

Costa

County

Subject:

AWARD the Construction Contract for the Remodeling of the 1st, 3rd, and 4th Floors at 900 Ward Street, Martinez, Project (WH128B)

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 02/14/2017

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Ramesh Kanzaria, (925) 313-2000
cc:	Mark Peterson, District Attorney

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: February 14, 2017
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

(1) APPROVE the design, plans, and specifications for the above project.



(2) DETERMINE that the bid submitted by Southland Construction Management Inc. (“Southland Construction”) complied with the requirements of the County’s Outreach Program for this project, as provided in the project specifications, and FURTHER DETERMINE that Southland Construction submitted the lowest responsive and responsible bid for this project.

RECOMMENDATION(S): (CONT'D)

(3) AWARD the construction contract for the above project to Southland Construction in the amount of $769,335 and DIRECT that the Public Works Director, or designee, prepare the contract.

(4) DIRECT that Southland Construction shall submit two good and sufficient security bonds (performance and payment bonds) in the amount of $769,335 each.

(5) ORDER that, after the contractor has signed the contract and returned it, together with the bonds, evidence of insurance, and other required documents, and the Public Works Director has reviewed and found them to be sufficient, the Public Works Director, or designee, is authorized to sign the contract for this Board.

(6) ORDER that, in accordance with the project specifications and upon signature of the contract by the Public Works Director, or designee, any bid bonds posted by the bidders are exonerated and any checks or cash submitted for bid security shall be returned.

(7) AUTHORIZE the Public Works Director, or designee, to sign any escrow agreements prepared for this project to permit the direct payment of retentions into escrow or the substitution of securities for moneys withheld by the County to ensure performance under the contract, pursuant to Public Contract Code Section 22300.

(8) AUTHORIZE the Public Works Director, or designee, to order changes or additions to the work pursuant to Public Contract Code Section 20142.

(9) DELEGATE, pursuant to Public Contract Code Section 4114, to the Public Works Director, or designee, the Board’s functions under Public Contract Code Sections 4107 and 4110.

FISCAL IMPACT:

100% General Fund.

BACKGROUND:

The purpose of the project is to renovate the District Attorney’s Office, which is in need of additional office space. The 3rd floor law library will be converted into office space for law clerks and the 4th floor patio will be converted into cubicle offices. Currently, there is one shower and locker room for both sexes. A portion of the 1st floor copy room will be converted to provide an additional shower and locker room.

The construction cost estimate is $710,000, and the general prevailing wage rates will be the minimum rates paid on this project. Bids were received and opened by the Public Works Department on January 12, 2017, and the bid results are as follows:

BIDDER	BASE BID
Southland Construction, Pleasanton	$769,335
W.A. Thomas, Martinez	$917,000
CWS Construction Group, Novato	$928,000
Vila Construction, Richmond	$932,789
Marvin Collins Construction, Hercules	$1,134,833

All base bids were above the consultants preliminary construction cost estimate of $710,000. Southland Construction submitted the lowest responsive and responsible bid of $769,335, which is $147,665 less the next lowest bid submitted by W.A. Thomas. Staff has determined that Southland Construction's bid is responsive and their good faith effort documentation complies with the County's Outreach Program. Staff recommends that the bid be awarded to Southland Construction in the amount of $769,335.

CONSEQUENCE OF NEGATIVE ACTION:

If the project is not approved, the facility will be unable to meet the needs of existing staff.