Agenda

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C. 39

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director/Chief Engineer
Date:	February 14, 2017

Contra

Costa

County

Subject:

APPROVE and AUTHORIZE Amendment No. 1 to Consulting Services Agreement with Interactive Resources, Inc. for As-Needed Architectural Services

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 02/14/2017

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Ramesh Kanzaria, (925) 313-2000

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: February 14, 2017
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Interactive Resources, Inc., effective February 7, 2017, to increase the payment limit by $400,000, to a new payment limit of $900,000, and to extend the term to October 13, 2019 with a one-year extension option, for as-needed architectural services, Countywide.

FISCAL IMPACT:

$400,000 from 100% various funds.

BACKGROUND:

On October 13, 2015, the Board of Supervisors approved an as-needed Consulting Services Agreement with Interactive Resources, Inc. in an amount of $500,000. Interactive Resources, Inc. is under contract to provide as-needed architectural services for various ongoing projects.

BACKGROUND: (CONT'D)

Interactive Resources was selected through a competitive qualifications-based selection process. The Public Works Department requested Statements of Qualifications (“SOQs”), and received 28 SOQs, and ten firms were short-listed. A selection committee comprised of County staff conducted interviews and ranked the short-listed firms. The amendment includes a one year extension option that can be exercised by the Public Works Director if she chooses. It is recommended that Interactive Resources, Inc. be awarded the amendment for their as-needed agreements at this time.

Additional fees will be used for the existing and additional projects which include remodels, tenant improvements, additions, modernization, mechanical, electrical, and plumbing upgrades, and code-related improvements. Projects may also include investigations, studies, and reports. Some of the anticipated projects include those identified in the County's facilities life-cycle investment program ("FLIP”) under the recent budget allocation for capital projects and deferred maintenance. Having this as-needed agreement in place will allow the design phase to commence sooner and provide for a shorter project completion schedule.

CONSEQUENCE OF NEGATIVE ACTION:

If this amendment is not approved, projects currently in process will be delayed, which will ultimately result in higher project costs.