Agenda

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C. 36

To:	Board of Supervisors
From:	Kathy Gallagher, Employment & Human Services Director
Date:	February 14, 2017

Contra

Costa

County

Subject:

Heritage Project, Options for Recovery Retreat and Training

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 02/14/2017

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Elaine Burres, 925-313-1717

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: February 14, 2017
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Embassy Suites Hotel Walnut Creek,for the Heritage Project, Options for Recovery Program, Caregivers Retreat and Training event, scheduled for April 12, 2017, in an amount not to exceed $9,500 and requiring County's assumption of liability for damages caused by attendees.


Pursuant to Administrative Bulletin No. 114 (County and Non-County Sponsored Events and Activities):

RECOMMENDATION(S): (CONT'D)

a. APPROVE the Employment and Human Services Department (EHSD) to host the Heritage Project, Options for Recovery Program Retreat and Training on April 12, 2017, which will require EHSD staff time and county resources in an amount exceeding $2,500; and
b. APPROVE and AUTHORIZE the expenditure of State Foster Parent Recruitment, Retention, and Support Grant funds, in an amount not to exceed $20,000, including costs for food, Milestone awards, Raffle gifts, attendee gifts (cloth tote bag, candle, pens, notebook, etc.) facility rental, and other reasonable expenses related to hosting the 2017 Heritage Program Retreat and Training.

FISCAL IMPACT:

The total cost for the event is yet to be determined, but will not exceed $20,000. Funding for this event is covered 100% by State, Foster Parent Recruitment, Retention and Support Grant monies and none of the department's County General Fund allocation will be used for this event.

BACKGROUND:

In response to issues related to peri-natal exposure to alcohol and drugs, a collaboration was formed with California Department of Alcohol and Drugs programs, including Developmental Services, Mental Health Department services, Health Services Department and Social Services agencies. This collaboration was entitled Options for Recovery. The mission is to promote recovery of pregnant, postpartum and parenting chemically dependent women and enhance the health of children.

On April 12, 2017, the Employment and Human Services Department, Children and Family Services Bureau will host an intensive training event, entitled "Options for Recovery Retreat and Training" for foster parents and relative caregivers. Embassy Suites Walnut Creek Hotel has requested the Board of Supervisors approval in advance of the event.

Provision of food and beverage service during the event is allowable under the Heritage Project funding guidelines, the State Foster Parent Recruitment, Retention and Support grant (FPRRS) grant and will be consistent with the County Administrative Bulletin No. 614, paragraph IV. B. "appropriated funds are not available to provide food and/or beverages to county employees or members of County Committees". Simiarly, Approval has been received from the County Administrator's Office for a County Sponsored Event with expenses greater than $2,500 as required by Admin. Bulletin 114.

CONSEQUENCE OF NEGATIVE ACTION: