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CALENDAR FOR THE BOARD OF DIRECTORS
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
BOARD CHAMBERS ROOM 107, ADMINISTRATION BUILDING, 651 PINE STREET
MARTINEZ, CALIFORNIA 94553-1229

CANDACE ANDERSEN, CHAIR, 2ND DISTRICT
MARY N. PIEPHO, VICE CHAIR 3RD DISTRICT
JOHN GIOIA, 1ST DISTRICT
KAREN MITCHOFF, 4TH DISTRICT
FEDERAL D. GLOVER, 5TH DISTRICT

DAVID J. TWA, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 335-1900
JEFF CARMAN, FIRE CHIEF

PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, WILL BE LIMITED TO THREE (3) MINUTES.

The Board Chair may reduce the amount of time allotted per speaker at the beginning of each item or public comment period
depending on the number of speakers and the business of the day.
Your patience is appreciated.

A closed session may be called at the discretion of the Board Chair.

Staff reports related to open session items on the agenda are also accessible on line at www.co.contra-costa.ca.us.

SPECIAL MEETING
ANNOTATED AGENDA & MINUTES
February 9, 2016

Present:	Director Candace Andersen; Director Mary N. Piepho; Director Karen Mitchoff; Director Federal D. Glover;
Absent:	Director John Gioia
Staff Present:	David Twa, County Administrator
	Jeff Carman, Fire Chief

11:00 a.m. Convene and call to order.

CONSIDER CONSENT ITEMS (Items listed as C.1 through C.4 on the following agenda) – Items are subject to removal from Consent Calendar by request of any Director or on request for discussion by a member of the public. Items removed from the Consent Calendar will be considered with the Discussion Items.

PRESENTATIONS

PR.1

PRESENTATION recognizing Tom Barnidge, Contra Costa Times Columnist, upon his retirement. (Jeff Carman, Fire Chief)

AYE:	Director Candace Andersen, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
Other:	Director John Gioia (ABSENT)

DISCUSSION ITEMS

D. 1 CONSIDER Consent Items previously removed.

There were no items removed for discussion.

D. 2 PUBLIC COMMENT (3 Minutes/Speaker)

There were no requests to speak at Public Comment.

D.3

CONSIDER approving and authorizing the Fire Chief, or designee, to develop a funding agreement with the City of San Pablo for the construction of a replacement facility for Fire Station 70 located in San Pablo and DIRECT the Fire Chief, or designee, to develop a station design, including plans, specifications, and detailed cost estimates, as well as construction documents, and return to the Board of Directors for final approval. (Lewis Broschard, Deputy Fire Chief)

Speaker: Jim Parrott, City of San Pablo.

AYE:	Director Candace Andersen, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
Other:	Director John Gioia (ABSENT)

D.4

CONSIDER adopting policies and procedures for the billing and collection of Contra Costa County Fire Protection District emergency ambulance services fees and charges. (Jeff Carman, Fire Chief)

Speaker: Ruth Atkin, Heath Insurance Counseling & Advocacy Program (HICAP)>

ADOPTED recommendations and DIRECTED the Fire Chief to continue working with HICAP on billing policies and provide a report on those practices at the next meeting.

AYE:	Director Candace Andersen, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
Other:	Director John Gioia (ABSENT)

Attachments:

Policy No. AMB-1 "Approved Billing Rates"

Policy No. AMB-2 "Billing Guidelines for Death On Arrival or Death During Transportation"

Policy No. AMB-3 "Returned Checks"

Policy No. AMB-4 "Payment Plans"

Policy No. AMB-5 "Compassionate Care Program"

Policy No. AMB-6 "Write-Off Policy"

Policy No. AMB-7 "Payment Settlements, Victim of Crime Program, Discount Programs, Filing of Claims"

Policy No. AMB-8 "Customer Complaint Procedure"

Policy No. AMB-9 "Collections"

D.5

CONSIDER accepting a report from the Fire Chief providing a status summary for ongoing Fire District activities and initiatives. (Jeff Carman, Fire Chief)

Attachments:

Fire Chief's Report - February 2016

CONSENT ITEMS

C.1

ADOPT Resolution No. 2016/84 recognizing Tom Barnidge upon his retirement from the Contra Costa Times, as recommended by Supervisor Andersen.

AYE:	Director Candace Andersen, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
Other:	Director John Gioia (ABSENT)

Attachments:

Resolution No. 2016/84

Signed Resolution No. 2016/84

C.2

ACCEPT the 2015 Annual Report of the Advisory Fire Commission. (No Fiscal Impact)

AYE:	Director Candace Andersen, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
Other:	Director John Gioia (ABSENT)

Attachments:

Advisory Fire Commission: CY2015 Annual Report

C.3

ACCEPT the Fire Chief's report titled Contra Costa County Fire Protection District 2016 Operational Plan. (No Fiscal Impact)

AYE:	Director Candace Andersen, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
Other:	Director John Gioia (ABSENT)

Attachments:

2016 CCCFPD Operational Plan

C.4

APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a contract amendment with Peter Benson, M.D. to extend the term from May 1, 2016 to May 1, 2017, and increase the payment limit by $163,800 to a new payment limit of $281,400 to continue physician oversight of fire-based emergency medical services programs within the District. (100% District revenue)

Corrected to Read: APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a contract amendment with Peter Benson, M.D. to extend the term from May 1, 2016 to ~~May 1,~~ April 30 2017, and increase the payment limit by $163,800 to a new payment limit of $281,400 to continue physician oversight of fire-based emergency medical services programs within the District. (100% District revenue)

AYE:	Director Candace Andersen, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
Other:	Director John Gioia (ABSENT)

GENERAL INFORMATION The Board meets in its capacity as the Board of Directors of the Contra Costa County Fire Protection District pursuant to Ordinance Code Section 24-2.402. Persons who wish to address the Board of Directors should complete the form provided for that purpose and furnish a copy of any written statement to the Clerk. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the Clerk of the Board to a majority of the members of the Board of Directors less than 72 hours prior to that meeting are available for public inspection at 651 Pine Street, First Floor, Room 106, Martinez, CA 94553, during normal business hours. All matters listed under CONSENT ITEMS are considered by the Board of Directors to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Board or a member of the public prior to the time the Commission votes on the motion to adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for comments from those persons who are in support thereof or in opposition thereto. After persons have spoken, the hearing is closed and the matter is subject to discussion and action by the Board. Comments on matters listed on the agenda or otherwise within the purview of the Board of Directors can be submitted to the office of the Clerk of the Board via mail: Contra Costa County Fire Protection District Board of Directors, 651 Pine Street Room 106, Martinez, CA 94553; by fax: 925-335-1913. The District will provide reasonable accommodations for persons with disabilities planning to attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at (925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk, Room 106. Copies of recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 335-1900, to make the necessary arrangements. Applications for personal subscriptions to the Board Agenda may be obtained by calling the Office of the Clerk of the Board, (925) 335-1900. The Board of Directors’ agenda and meeting materials are available for inspection at least 96 hours prior to each meeting at the Office of the Clerk of the Board, 651 Pine Street, Room 106, Martinez, California. Subscribe to receive to the weekly Board Agenda by calling the Office of the Clerk of the Board, (925) 335-1900 or using the County's on line subscription feature at the County’s Internet Web Page, where agendas and supporting information may also be viewed: www.co.contra-costa.ca.us
ADVISORY COMMISSION The Contra Costa County Fire Protection District Advisory Fire Commission typically meets on the second Monday of even-numbered months at 7:00 PM. The location of the meeting is Contra Costa County Fire Protection District, Training Center, 2945 Treat Blvd., Concord, CA 94518.
AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings.
Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order): The Contra Costa County Fire Protection District has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its Board of Supervisors meetings and written materials. Following is a list of commonly used language that may appear in oral presentations and written materials associated with Board meetings: AB Assembly Bill ABAG Association of Bay Area Governments ACA Assembly Constitutional Amendment ADA Americans with Disabilities Act of 1990 AFSCME American Federation of State County and Municipal Employees ARRA American Recovery & Reinvestment Act of 2009 BAAQMD Bay Area Air Quality Management District BART Bay Area Rapid Transit District BayRICS Bay Area Regional Interoperable Communications System BGO Better Government Ordinance BOC Board of Commissioners CALTRANS California Department of Transportation CAER Community Awareness Emergency Response CAL-EMA California Emergency Management Agency CAO County Administrative Officer or Office CBC California Building Code CCCPFD (ConFire) Contra Costa County Fire Protection District CCHP Contra Costa Health Plan CCTA Contra Costa Transportation Authority CCRMC Contra Costa Regional Medical Center CCWD Contra Costa Water District CFC California Fire Code CFDA Catalog of Federal Domestic Assistance CEQA California Environmental Quality Act CIO Chief Information Officer COLA Cost of living adjustment ConFire (CCCFPD) Contra Costa County Fire Protection District CPA Certified Public Accountant CPF – California Professional Firefighters CPI Consumer Price Index CSA County Service Area CSAC California State Association of Counties CTC California Transportation Commission dba doing business as EBMUD East Bay Municipal Utility District ECCFPD East Contra Costa Fire Protection District EIR Environmental Impact Report EIS Environmental Impact Statement EMCC Emergency Medical Care Committee EMS Emergency Medical Services et al. et alii (and others) FAA Federal Aviation Administration FEMA Federal Emergency Management Agency FTE Full Time Equivalent FY Fiscal Year GIS Geographic Information System HCD (State Dept of) Housing & Community Development HHS (State Dept of ) Health and Human Services HOV High Occupancy Vehicle HR Human Resources HUD United States Department of Housing and Urban Development IAFF International Association of Firefighters ICC International Code Council IFC International Fire Code Inc. Incorporated IOC Internal Operations Committee ISO Industrial Safety Ordinance JPA Joint (exercise of) Powers Authority or Agreement Lamorinda Lafayette-Moraga-Orinda Area LAFCo Local Agency Formation Commission LLC Limited Liability Company LLP Limited Liability Partnership Local 1 Public Employees Union Local 1 Local 1230 Contra Costa County Professional Firefighters Local 1230 MAC Municipal Advisory Council MBE Minority Business Enterprise MIS Management Information System MOE Maintenance of Effort MOU Memorandum of Understanding MTC Metropolitan Transportation Commission NACo National Association of Counties NEPA National Environmental Policy Act NFPA National Fire Protection Association OES-EOC Office of Emergency Services-Emergency Operations Center OPEB Other Post Employment Benefits OSHA Occupational Safety and Health Administration PARS Public Agencies Retirement Services PEPRA Public Employees Pension Reform Act RFI Request For Information RFP Request For Proposal RFQ Request For Qualifications SB Senate Bill SBE Small Business Enterprise SEIU Service Employees International Union SUASI Super Urban Area Security Initiative SWAT Southwest Area Transportation Committee TRANSPAC Transportation Partnership & Cooperation (Central) TRANSPLAN Transportation Planning Committee (East County) TRE or TTE Trustee TWIC Transportation, Water and Infrastructure Committee UASI Urban Area Security Initiative UCOA United Chief Officers Association vs. versus (against) WAN Wide Area Network WBE Women Business Enterprise WCCTAC West Contra Costa Transportation Advisory Committee