Agenda

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C. 55

To:	Board of Supervisors
From:	John Kopchik, Director, Conservation & Development Department
Date:	March 1, 2016

Contra

Costa

County

Subject:

Clarification of Payment Limit for January 12, 2016, Board Order Item #C.25 regarding amended contract with Environmental Science Associates, Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 03/01/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

David Brockbank, (925) 674-7794

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: March 1, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE clarification of Board action of January 12, 2016 (C.25), which authorized a contract amendment with Environmental Science Associates, Inc., regarding services related to the preparation of an Environmental Impact Report (EIR), to correctly state that the payment limit was increased by $140,000 to a new payment limit of $271,605.

FISCAL IMPACT:

There is no impact to the General Fund. The cost for preparing the EIR is charged to the project applicant (100% Land Use Permit fees).

BACKGROUND:

The Department of Conservation and Development (DCD) is the lead agency responsible for conducting the environmental review of the proposed Keller Canyon Landfill land use permit amendment. DCD retained Environmental Science Associates, Inc. (ESA) to prepare the Subsequent EIR for this project. The previous contract with ESA would have expired on December 31, 2015. Due to delays beyond the control of the County or ESA, a new Notice of Preparation needed to be issued, and the analysis of potential impacts the project may have on environmental resources (e.g. biology, air quality, traffic, etc.) also needed to be updated.

This is intended to clarify the Board Order that was approved by the Board of Supervisors as Agenda Item C.25 on January 12, 2016, to correctly state the payment limit increased by $140,000 to a new payment limit of $271,605 for the contract amendment with ESA. The January 12, 2016 Board Order incorrectly stated to increase the payment limit by $115,000 to a new limit of $246,605. The effective date and contract term were accurately reflected in the Board Order approved on January 12, 2016.

CONSEQUENCE OF NEGATIVE ACTION:

If the correction to the payment limit is not approved, a new contract amendment with ESA would have to be prepared and executed with a lower payment limit, which would not be adequate to pay for all of the services required. In order to complete the Subsequent EIR, preparation and approval of an additional, separate contract amendment would then be necessary to authorize payment of the remaining amount needed to cover the applicable consultant costs.