Agenda

Return

C. 78

To:	Board of Supervisors
From:	Ed Woo, Chief Information Officer
Date:	March 1, 2016

Contra

Costa

County

Subject:

IBM Software Maintenance and Support Renewal Change Order

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 03/01/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Ed Woo (925) 383-2688

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: March 1, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Chief Information Officer, or designee, to increase the payment limit under the IBM Agreement for Software Maintenance dated June 19, 1982, between the County and IBM, by $70,000 to a new payment limit of $270,000 for maintenance and support of County mainframe computer software, with no change in the term of July 1, 2015 through June 30, 2016.

FISCAL IMPACT:

The cost of $270,000 is budgeted under Org #1060, Fiscal Year 2015/16 and charged out to user departments via DoIT's monthly billing process.

BACKGROUND:

The County, on behalf of the Department of Information Technology, licenses mainframe computer software from IBM, and receives support and maintenance for the software under the IBM International Agreement for Acquisition of Software Maintenance dated June 19, 1982, between the County and IBM, which provides for annual renewal of support. IBM invoices DoIT on a monthly basis depending on the level of support used by DoIT. During the current term, IBM announced an increase in the monthly charges for some of the programs that are covered under this agreement. The Chief Information Officer needs authority to continue make payment for the increased fees, for mainframe software support under the IBM International Agreement for Acquisition of Software Maintenance in order to pay for support provided by IBM.

CONSEQUENCE OF NEGATIVE ACTION:

The County mainframe would not receive necessary maintenance to remain operational.