Agenda

Return

C. 71

To:	Board of Supervisors
From:	William Walker, M.D., Health Services Director
Date:	February 9, 2016

Contra

Costa

County

Subject:

Contract #23-582 with Corodata Records Management, Inc

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 02/09/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

John Gioia, District I Supervisor

Contact:	Bud DeCesare, 957-5429
cc:	E Suisala M Wilhelm

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: February 9, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract #23-582 with Corodata Records Management, Inc., a corporation, in an amount not to exceed $1,000,000, to provide off-site storage, retrieval, destruction and management of documents and records for Contra Costa Regional Medical Center (CCRMC) and other designated Health Services Department Divisions for the period from November 1, 2015 through October 31, 2018.

FISCAL IMPACT:

This Contract is funded 100% by Enterprise Fund I.

BACKGROUND:

Contra Costa County Health Services Department requires document storage, destruction and management services for patient medical records and other Department documents. Contractor provides 24 hours per day/ 7 days per week pick-up and retrieval services, management of the process of storage, retrieval, and re-file of all hard-copy and radiological records, as well as secured destruction of records held in storage.

BACKGROUND: (CONT'D)

Under Contract #23-582, the Contractor will provide off-site storage, retrieval, destruction and document management for services for CCRMC and other Health Services Divisions, for the period from November 1, 2015 through October 31, 2018.

CONSEQUENCE OF NEGATIVE ACTION:

If this contract is not approved, County’s Health Services Department will not have access to this contractor’s document storage, retrieval and destruction services .

CHILDREN'S IMPACT STATEMENT:

Not applicable.