Agenda

Return

C. 87

To:	Board of Supervisors
From:	David O. Livingston, Sheriff-Coroner
Date:	February 9, 2016

Contra

Costa

County

Subject:

Change Purchase Order for Computer Equipment R-Computer

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 02/09/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

John Gioia, District I Supervisor

Contact:	Liz Arbuckle, (925) 335-1529
cc:	Heike Anderson Liz Arbuckle Tim Ewell

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: February 9, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Sheriff-Coroner, a purchase order amendment with R-Computer, to increase the payment limit by $100,000 to a new payment limit of $450,000 to provide computer hardware, peripherals, cameras, Global Positioning System units and other computer-related equipment and supplies, as needed, for the period July 1, 2014 through June 30, 2016.

FISCAL IMPACT:

$100,000. 100% County General Fund; Budgeted. This will increase the purchase order amount to $450,000 with R Computer.

BACKGROUND:

With years of experience with our unique, public safety-related information technology (IT), network and mobile data needs, R-Computer consistently supplies our department with the needed computers, electronic equipment and peripherals in a timely manner. R Computer works with our IT Division to ensure that we get the best product for the best price to match our needs. They provide advice and guidance about products and know our network structure and the IT needs of the Sheriff's Office. R-Computer is reliable, dependable, and competitively priced.

The Sheriff's IT unit supports 58 servers, 587 desktop computers, 90 laptop computers, as well as printers, copiers and fax machines. In order to respond to our user's needs, we need to have a reliable vendor who can process our orders quickly and efficiently. Locally owned, small business R-Computer is able to do this, and understands the unique needs of the Sheriff's Office and the need to keep critical processes functioning for public safety.

The change order will accommodate purchases through June 30, 2016.

CONSEQUENCE OF NEGATIVE ACTION:

The Sheriff-Coroner will be unable to acquire various computer hardware and equipment as needed.

CHILDREN'S IMPACT STATEMENT:

No impact.