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INTERNAL OPERATIONS COMMITTEE - SPECIAL

Meeting Date:	02/29/2016
Subject: RECRUITMENT PLAN FOR SCHEDULED RETIREMENT BOARD, PLANNING COMMISSION, ADVISORY FIRE COMMISSION AND CC RESOURCE CONSERVATION DISRICT BOARD VACANCIES
Submitted For:	David Twa
Department:	County Administrator
Referral No.:	IOC 16/5
Referral Name:	ADVISORY BODY RECRUITMENT
Presenter:	Julie DiMaggio Enea, IOC Staff	Contact:	Julie DiMaggio Enea 925.335.1077

Information

Referral History:

The Board of Supervisors has directed the IOC to personally conduct recruitment and interviews of applicants for At Large seats on the Contra Costa County Fire Protection District's (CCCFPD) Fire Advisory Commission, the County Planning Commission, and the Board appointees to the Contra Costa County Employees' Retirement Association (CCCERA) Board of Trustees and the the East Contra Costa County Fire Protection District Board of Directors. Additionally, the Board of Supervisors has directed the IOC to recruit on behalf of the Contra Costa Resource Conservation District (CCRCD), which is governed by a Board of Directors appointed by the County Board of Supervisors and regulated under Division 9 of the California Public Resources Code.

On June 30, 2016, the terms of Board of Supervisors Appointees #4 seat on the CCCERA Board of Trustees; the At Large #2 seat on the County Planning Commission; and the At Large #1 seat on the CCCFPD Fire Advisory Commission will expire. On November 30, 2016, the terms of the President, Director 1 and Director 3 seats on the Contra Costa Resource Conservation District (CCRCD) Board of Trustees will expire.

Referral Update:

It is important that the IOC develop a recruitment schedule that permits the Board of Supervisors to make its appointments prior to the effective dates of the new seat terms.

The proposed recruitment schedule for the CCCERA Board of Trustees, the County Planning Commission, the CCCFPD Fire Advisory Commission is shown below:

March 4	Issue press release advertising vacancies
April 8	Application Deadline for vacancies (5 week application period)
April 25	IOC Committee Meeting: Screen applications and determine interview format*
April 26-May 6	Staff to schedule all interviews for May 23
May 23	IOC Committee Meeting: Interview candidates for the vacancies
June 14 and/or 21	Board of Supervisors Meeting: Board consideration of IOC recommended appointments and/or interview of finalists for Retirement Board
July 1	All appointments take effect

The proposed recruitment schedule for the CCRCD Board is shown below:

August 29	Issue press release advertising vacancies
September 30	Application Deadline for vacancies (5 week application period)
October 1-10	Staff to schedule interviews for October 24
October 24	IOC Committee Meeting: Interview candidates for the vacancies
November 1 or 15	Board of Supervisors Meeting: Board consideration of IOC recommended appointments
December 1	All appointments take effect

*It may be impractical for the IOC to individually interview all applicants. The IOC may need to screen applications to reduce the pool of candidates to be interviewed and use group interviews if there remain a large number of candidates for each body. Staff intends to do an initial screening of applicants against the specifications for each seat and will provide initial recommendations to the Committee for any applications that should be rejected.

Also attached for the Committee's information is a listing of all advisory body seats that are screened by the Internal Operations Committee and their current status, according to the Board Appointive List maintained by the Clerk of the Board's Office.

Recommendation(s)/Next Step(s):

APPROVE the proposed plan and schedules for the recruitment to fill one Board of Supervisors seat on each the Contra Costa County Employees' Retirement Association Board of Trustees, the County Planning Commission and Contra Costa County Fire Protection District Fire Advisory Commissions that will become vacant on June 30, 2016, and three seats on the Contra Costa Resource Conservation District Board of Directors that will become vacant on November 30, 2016.

Fiscal Impact (if any):

None.

Attachments
2016 IOC Interview and Screening Responsibilities for 2016