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CALENDAR FOR THE BOARD OF DIRECTORS
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
BOARD CHAMBERS ROOM 107, ADMINISTRATION BUILDING, 651 PINE STREET
MARTINEZ, CALIFORNIA 94553-1229

JOHN GIOIA, CHAIR
CANDACE ANDERSEN, VICE CHAIR
MARY N. PIEPHO
KAREN MITCHOFF
FEDERAL D. GLOVER

DAVID J. TWA, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 335-1900
JEFF CARMAN, FIRE CHIEF

PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, WILL BE LIMITED TO THREE (3) MINUTES.

The Board Chair may reduce the amount of time allotted per speaker at the beginning of each item or public comment period
depending on the number of speakers and the business of the day.
Your patience is appreciated.

A closed session may be called at the discretion of the Board Chair.

ANNOTATED AGENDA & MINUTES
February 10, 2015

Present:	John Gioia, Director; Candace Andersen, Director; Mary N. Piepho, Director; Karen Mitchoff, Director; Federal D. Glover, Director
Staff Present:	David Twa, County Administrator
	Jeff Carman, Fire Chief

1:30 P.M. Convene and call to order.

CONSIDER CONSENT ITEMS (Items listed as C.1 through C.4 on the following agenda) – Items are subject to removal from Consent Calendar by request of any Director or on request for discussion by a member of the public. Items removed from the Consent Calendar will be considered with the Discussion Items.

PRESENTATIONS

PR.1 PRESENTATION honoring Assistant Fire Chief Alan B. Hartford on the occasion of his retirement from the Contra Costa County Fire Protection District. (Jeff Carman, Fire Chief)

Speakers: Bill Granados, Contra Costa County Fire Protection District Advisory Board.

AYE:	Director John Gioia, Director Candace Andersen, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover

Attachments:

Signed Resolution 2015/2

Resolution No. 2015/2

PR.2 PRESENTATION honoring Battalion Chief Clive Morgan Savacool on the occasion of his retirement from the Contra Costa County Fire Protection District. (Jeff Carman, Fire Chief)

Speakers: Bill Granados, Contra Costa County Fire Protection District Advisory Board.

AYE:	Director Candace Andersen, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
Other:	Director John Gioia (ABSENT)

Attachments:

Resolution No. 2015/1

Signed Resolution 2015/1

PR.3 PRESENTATION of the Supplying Aid to Victims of Emergency (SAVE) Program which provides emergency financial assistance to fire and natural disaster victims. (Vito Impastato, Fire Captain)

AYE:	Director Candace Andersen, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
Other:	Director John Gioia (ABSENT)

DISCUSSION ITEMS

D. 1 CONSIDER Consent Items previously removed.

There were no items removed for discussion.

D. 2 PUBLIC COMMENT (3 Minutes/Speaker)

There were no requests to speak at Public Comment.

D.3 CONSIDER accepting a report from the Fire Chief providing a status summary for ongoing Fire District activities and initiatives. (Jeff Carman, Fire Chief)

AYE:	Director Candace Andersen, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
Other:	Director John Gioia (ABSENT)

Attachments:

Fire Chief's Report - February 2015

D.4 CONSIDER approving and authorizing the Fire Chief, or designee, to execute a contract amendment agreement with AP Triton, LLC to increase the payment limit by $160,000 to a new payment limit of $222,075 for continued services in the development of a fire-based ambulance service proposal, with no change in the contract term of December 1, 2014 through February 28, 2016. (Jeff Carman, Fire Chief)

AYE:	Director Candace Andersen, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
Other:	Director John Gioia (ABSENT)

D.5 CONSIDER approving and authorizing the Fire Chief, or designee, to execute a Funding Agreement between the Contra Costa County Fire Protection District and the City of San Pablo to reimburse the District for Enhanced Emergency Medical Services to the City of San Pablo, including start up costs, equipment and personnel for the term May 1, 2015 through April 30, 2020 with an option to extend for an additional five year period. (Jeff Carman, Fire Chief)

To provide greater clarity, the Board directed that the Station 70 EMS Squad Agreement be amended as follows:

On page 1, Section A. EMS SQUAD, Subsection 1. EMS Squad Personnel shall now read: "During the term of this agreement and for as long as the District keeps Station 70 open, the district shall minimally staff Station 70 with a two-person squad comprised of a fire engineer and a firefighter, at least one of which will be a paramedic (the “EMS Squad”), which is in addition to the existing three person squad comprised of a captain, a fire engineer, and a paramedic. The EMS Squad will be housed at, and permanently assigned to Station 70, 24 hours a day, seven days a week."

APPROVED as amended; and AUTHORIZED the Fire Chief, or designee, to execute a Funding Agreement between the Contra Costa County Fire Protection District and the City of San Pablo for Enhanced Emergency Medical Services.

AYE:	Director John Gioia, Director Candace Andersen, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover

Attachments:

Funding Agreement

CCC fire EMS Agreement

CONSENT ITEMS

C.1 APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Fire Chief, to execute a purchase order with Ferrara Fire Apparatus, Inc. in an amount not to exceed $150,000 for the purchase and delivery of one squad apparatus for emergency response and APPROVE Appropriation and Revenue Adjustment No. 5040 authorizing new revenue from the City of San Pablo in the amount of $147,702 and appropriating it in the Contra Costa County Fire Protection District (7300) for the purchase of a new squad apparatus. (100% City of San Pablo Measure K Revenue) (Consider with D.5)

AYE:	Director Candace Andersen, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
Other:	Director John Gioia (ABSENT)

Attachments:

EMS Squad Vehicle Dimensions

Appropriation and Revenue Adjustment No. 5040

Signed Approp Adj 5040

C.2 ADOPT Position Adjustment Resolution No. 21608 to add one Fire District Telecommunications Specialist (represented) position in the Contra Costa County Fire Protection District. (100% Contra Costa County Fire Protection District Operating fund)

AYE:	Director Candace Andersen, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
Other:	Director John Gioia (ABSENT)

Attachments:

P300 No. 21608

Signed P300 21608

C.3 APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a contract amendment with Freschi Air Systems, Inc. to increase the payment limit by $50,000 to a new payment limit of $382,000 and extend the term from February 28, 2015 to February 29, 2016 for a guaranteed maintenance service agreement for heating, ventilation, and air conditioning equipment. (100% Contra Costa County Fire Protection District Operating fund)

AYE:	Director Candace Andersen, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
Other:	Director John Gioia (ABSENT)

C.4 APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a contract with Cascade Healthcare Services, LLC doing business as Cascade Training Center, in an amount not to exceed $130,000 for emergency medical services training for first responder personnel from March 1, 2015 through February 29, 2016. (Cost Savings)

AYE:	Director Candace Andersen, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
Other:	Director John Gioia (ABSENT)

GENERAL INFORMATION The Board meets in its capacity as the Board of Directors of the Contra Costa County Fire Protection District pursuant to Ordinance Code Section 24-2.402. Persons who wish to address the Board of Directors should complete the form provided for that purpose and furnish a copy of any written statement to the Clerk. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the Clerk of the Board to a majority of the members of the Board of Directors less than 72 hours prior to that meeting are available for public inspection at 651 Pine Street, First Floor, Room 106, Martinez, CA 94553, during normal business hours. All matters listed under CONSENT ITEMS are considered by the Board of Directors to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Board or a member of the public prior to the time the Commission votes on the motion to adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for comments from those persons who are in support thereof or in opposition thereto. After persons have spoken, the hearing is closed and the matter is subject to discussion and action by the Board. Comments on matters listed on the agenda or otherwise within the purview of the Board of Directors can be submitted to the office of the Clerk of the Board via mail: Contra Costa County Fire Protection District Board of Directors, 651 Pine Street Room 106, Martinez, CA 94553; by fax: 925-335-1913. The District will provide reasonable accommodations for persons with disabilities planning to attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at (925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk, Room 106. Copies of recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 335-1900, to make the necessary arrangements. Applications for personal subscriptions to the Board Agenda may be obtained by calling the Office of the Clerk of the Board, (925) 335-1900. The Board of Directors’ agenda and meeting materials are available for inspection at least 96 hours prior to each meeting at the Office of the Clerk of the Board, 651 Pine Street, Room 106, Martinez, California. Subscribe to receive to the weekly Board Agenda by calling the Office of the Clerk of the Board, (925) 335-1900 or using the County's on line subscription feature at the County’s Internet Web Page, where agendas and supporting information may also be viewed: www.co.contra-costa.ca.us
ADVISORY COMMISSION The Contra Costa County Fire Protection District Advisory Fire Commission is scheduled to meet next on Monday, February 23, 2015 at 7:00 p.m. at the District Training Center, 2945 Treat Blvd., Concord, CA 94518.
AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings.
Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order): The Contra Costa County Fire Protection District has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its Board of Supervisors meetings and written materials. Following is a list of commonly used language that may appear in oral presentations and written materials associated with Board meetings: AB Assembly Bill ABAG Association of Bay Area Governments ACA Assembly Constitutional Amendment ADA Americans with Disabilities Act of 1990 AFSCME American Federation of State County and Municipal Employees ARRA American Recovery & Reinvestment Act of 2009 BAAQMD Bay Area Air Quality Management District BART Bay Area Rapid Transit District BayRICS Bay Area Regional Interoperable Communications System BGO Better Government Ordinance BOC Board of Commissioners CALTRANS California Department of Transportation CAER Community Awareness Emergency Response CAL-EMA California Emergency Management Agency CAO County Administrative Officer or Office CBC California Building Code CCCPFD (ConFire) Contra Costa County Fire Protection District CCHP Contra Costa Health Plan CCTA Contra Costa Transportation Authority CCRMC Contra Costa Regional Medical Center CCWD Contra Costa Water District CFC California Fire Code CFDA Catalog of Federal Domestic Assistance CEQA California Environmental Quality Act CIO Chief Information Officer COLA Cost of living adjustment ConFire (CCCFPD) Contra Costa County Fire Protection District CPA Certified Public Accountant CPF – California Professional Firefighters CPI Consumer Price Index CSA County Service Area CSAC California State Association of Counties CTC California Transportation Commission dba doing business as EBMUD East Bay Municipal Utility District ECCFPD East Contra Costa Fire Protection District EIR Environmental Impact Report EIS Environmental Impact Statement EMCC Emergency Medical Care Committee EMS Emergency Medical Services et al. et alii (and others) FAA Federal Aviation Administration FEMA Federal Emergency Management Agency FTE Full Time Equivalent FY Fiscal Year GIS Geographic Information System HCD (State Dept of) Housing & Community Development HHS (State Dept of ) Health and Human Services HOV High Occupancy Vehicle HR Human Resources HUD United States Department of Housing and Urban Development IAFF International Association of Firefighters ICC International Code Council IFC International Fire Code Inc. Incorporated IOC Internal Operations Committee ISO Industrial Safety Ordinance JPA Joint (exercise of) Powers Authority or Agreement Lamorinda Lafayette-Moraga-Orinda Area LAFCo Local Agency Formation Commission LLC Limited Liability Company LLP Limited Liability Partnership Local 1 Public Employees Union Local 1 Local 1230 Contra Costa County Professional Firefighters Local 1230 MAC Municipal Advisory Council MBE Minority Business Enterprise MIS Management Information System MOE Maintenance of Effort MOU Memorandum of Understanding MTC Metropolitan Transportation Commission NACo National Association of Counties NEPA National Environmental Policy Act NFPA National Fire Protection Association OES-EOC Office of Emergency Services-Emergency Operations Center OPEB Other Post Employment Benefits OSHA Occupational Safety and Health Administration PARS Public Agencies Retirement Services PEPRA Public Employees Pension Reform Act RFI Request For Information RFP Request For Proposal RFQ Request For Qualifications SB Senate Bill SBE Small Business Enterprise SEIU Service Employees International Union SUASI Super Urban Area Security Initiative SWAT Southwest Area Transportation Committee TRANSPAC Transportation Partnership & Cooperation (Central) TRANSPLAN Transportation Planning Committee (East County) TRE or TTE Trustee TWIC Transportation, Water and Infrastructure Committee UASI Urban Area Security Initiative UCOA United Chief Officers Association vs. versus (against) WAN Wide Area Network WBE Women Business Enterprise WCCTAC West Contra Costa Transportation Advisory Committee