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C.3

To:	Contra Costa County Fire Protection District Board of Directors
From:	Jeff Carman, Chief, Contra Costa County Fire Protection District
Date:	February 10, 2015

Contra

Costa

County

Subject:

Contract Amendment/Extension Agreement with Freschi Air Systems, Inc. for HVAC Maintenance

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 02/10/2015

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

Candace Andersen, Director
Mary N. Piepho, Director
Karen Mitchoff, Director
Federal D. Glover, Director

ABSENT:

John Gioia, Director

Contact:

Lewis Broschard, 925-941-3501

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: February 10, 2015
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a contract amendment with Freschi Air Systems, Inc. to increase the payment limit by $50,000 to a new payment limit of $382,000 and extend the term from February 28, 2015 to February 29, 2016 for a guaranteed maintenance service agreement for heating, ventilation, and air conditioning equipment.

FISCAL IMPACT:

$50,000: 100% Fire District General Operating Fund

This cost adjustment is budgeted and represents an increase to the original payment limit in accordance with the Consumer Price Index adjustment referenced in the invoicing and payment provisions of the original agreement.

BACKGROUND:

The Contra Costa County Fire Protection District (District) has 36 facilities with approximately 140 pieces of heating, ventilation, and air conditioning (HVAC) equipment. Over the past twelve years, the District has successfully used guaranteed maintenance agreements for its HVAC equipment, finding that it is both economically and operationally efficient. This agreement ensures District equipment is maintained to its highest operating level, and that in the event of a mechanical problem, a qualified, competent, and obligated service provider will respond to affect repairs in a timely manner.

CONSEQUENCE OF NEGATIVE ACTION:

Without an HVAC guaranteed maintenance agreement, District equipment would not operate in an energy efficient manner and may be subject to lengthy repair delays in the event of mechanical failures. The health and welfare of District personnel could be adversely impacted during the 24/7 nature of our operations.

CHILDREN'S IMPACT STATEMENT:

No impact.