Agenda

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C. 34

To:	Board of Supervisors
From:	Mark Peterson, District Attorney
Date:	February 10, 2015

Contra

Costa

County

Subject:

Purchase Order with Dell Computers to refresh Desktop Computers at the District Attorney's office

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 02/10/2015

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

Candace Andersen, District II Supervisor

Contact:

Cherie Mathisen (925) 957-2234

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: February 10, 2015
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the District Attorney's office a purchase order with Dell Computers in an amount not to exceed $130,000 for the purchase of desktop computers to replace outdated computers and improve efficiency and productivity.

FISCAL IMPACT:

100% Venture Capital Funds.

BACKGROUND:

The District Attorney's office has not refreshed the desktop computers for close to five fiscal cycles. The current platform is out of warranty, and has reached the end of its useful life by industry standards. Traditionally, the department operates with no IT budget. Equipment can only be purchased with whatever funds may become available via cost savings throughout the fiscal year. While maintaining other hardware needs within the department, there has not been an opportunity to complete a department wide upgrade. The current computers experience periods of latency are not able to keep the pace of work required. The new case management system that is to be implemented in the 2014 calendar year will put a greater strain on already dated equipment.
Expected Immediate and On-Going Benefits:

The new Desktop computers will result in an increase in efficiency and productivity, and a reduction in frustration for staff. There is also an opportunity to move the department towards a greener computing model. Computers on market today comply with Energy Star 5.0 standards and the department will realize some efficiency in overall energy use.

CONSEQUENCE OF NEGATIVE ACTION:

The District Attorney will be unable to execute the purchase order and secure new desktop computers.

CHILDREN'S IMPACT STATEMENT:

No impact.