Agenda

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C.4

To:	Contra Costa County Housing Authority Board of Commissioners
From:	Joseph Villarreal, Housing Authority
Date:	February 25, 2014

Contra

Costa

County

Subject:

3rd Quarter Financial Report for FY 2013/14

Action of Board On: 02/25/2014

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Commissioner
Candace Andersen, District II Commissioner
Mary N. Piepho, District III Commissioner
Karen Mitchoff, District IV Commissioner

ABSENT:

Federal D. Glover, District V Commissioner
Geneva Green, Tenant Seat

Contact:

925-957-8028

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: February 25, 2014
,

BY:	, Deputy

RECOMMENDATIONS

ACCEPT the 3rd Quarter (Unaudited) Budget Report for the period ending 12/31/13.

BACKGROUND

This report is intended to provide the Board of Commissioners with an overview of the financial position of the Housing Authority of the County of Contra Costa (HACCC) for the 3rd quarter period ending 12/31/13. The report begins with a summary of HACCC’s overall fiscal standing at the end of the quarter. The overall numbers are then broken down by individual funds. Each fund overview includes a brief program summary and an explanation of the variance between budgeted and actual performance.


AGENCY OVERVIEW: Budget Report

BACKGROUND (CONT'D)

Changes in HACCC's overall budgeted position for the third quarter are shown in the chart below. Major changes in Section 8 voucher program (HCV) funding had the most significant impact on HACCC's budget.

Revenue is down $1,704,252 versus projected primarily due to an ongoing reduction in housing assistance payments (HAP), or subsidy, received from HUD. Until recently, housing authorities kept excess HAP received from HUD in a locally controlled reserve fund. These reserves are used to cover any shortfalls in HAP funding from HUD. However, as funding shortfalls have become common in the voucher program, and the impact of these shortfalls has varied dramatically among housing authorities, HUD has had to take money from housing authorities with excess reserves to distribute to agencies with too little money on hand to pay their monthly HAP costs. Therefore, HUD has decided to centralize HAP reserves in order to speed-up this redistribution process in the future. In order to deplete each housing authority's reserves, HUD sends less HAP each month than is needed to fully pay all owners on the HCV program, thus forcing housing authorities to spend down their local HAP reserves. HUD's current goal is that each housing authority will retain approximately two weeks worth of HAP locally.HACCC lost nearly $1,761,087 in revenue during this quarter because of this change.

Expenditures continued to decrease during this quarter in response to HACCC's efforts over the past couple of years to cut voucher subsidy costs. The variance of $2,461,463 in the agency's budgeted costs versus projected is primarily attributable to savings in HAP costs.

HACC Agency Summary	Annual Budget	3rd Quarter Actual 12/31/13	Remaining FY Estimate	Annual Total	Variance
Revenue	$ 95,851,617	$ 70,184,461	$23,962,904	$94,147,365	$(1,704,252)
Expenditures	$100,936,725	$ 73,241,081	$25,234,181	$98,475,262	$ 2,461,463
	$ (5,085,108)	$ (3,056,620)	$ (1,271,277)	$ (4,327,897)

Analysis of Agency Reserves

Program	Beginning Balance 4/1/13 (Audited)	3rd Quarter ending 12/31/13 (Unaudited)	Reserve Balance period ending 12/31/13 (Unaudited)

Restricted Reserves
Housing Choice Vouchers	$5,102,811	$ (2,097,151)	$ 3,005,660
Public Housing & Cap. Funds	$ -0-	$ -0-	$ -0-
State & Local Programs	$ 174,045	$ (54,363)	$ 119,682
Housing Certificates Programs	$ 6,762	$ 727	$ 7,489
Total Restricted Reserves	$ 5,283,618	$ (2,150,787)	$ 3,132,831

Unrestricted Reserves
Housing Choice Vouchers	$ 2,932,292	$ (312,019)	$ 2,620,273
Public Housing & Cap. Funds	$ 1,652,868	$ (486,928)	$ 1,165,940
State & Local Programs	$ 1,817,900	$ (37,276)	$ 1,780,624
Housing Certificates Programs	$ 109,264	$ (69,610)	$ 39,654
Total Unrestricted Reserves	$ 6,512,324	$ (905,833)	$ 5,606,491

Total Reserves	$ 11,795,942	$ (3,056,620)	$ 8,739,322

As a reminder, almost all reserves are restricted for use within each program. The designation of restricted or unrestricted reserves merely indicates that the funds are obligated for special use within the program (restricted) or that they can be used for any purpose tied to the program (unrestricted). The only reserves that can be used freely are unrestricted reserves within the State and Local Programs that are not tied to the tax credit properties. These reserves can be used to support any of HACCC’s programs.

FUNDS OVERVIEW:

Housing Choice Vouchers

Program Summary - The HCV program provides assistance to families in the private rental market. HACCC qualifies families for the program based on income. These families find a home in the private rental market and HACCC provides them with a subsidy via a HAP contract with the property owner. HAP is paid by HACCC directly to the owner. Through its HCV program, HACCC is authorized to provide affordable housing assistance to a maximum of 6,781 families. However, due to funding constraints, the program is only able to support approximately 6,300 families currently.

Summary of Difference Between Budgeted and Year-End Annual Estimate:

Revenue –As discussed in the overview, HACCC lost $2,097,151 in projected revenue due to HUD's decision to maintain HAP reserves in the future. Housing authorities with local HAP reserves will receive decreased HAP funding until their local reserves are reduced to HUD’s satisfaction.

Expenditures –The projected variance of $2,768,996 is due primarily to reduced HAP expenditures of $2,695,347 as HACCC's cost saving measures of the past two years continue to take effect. There was also a slight decrease in the number of vouchers under contract, which led to further reductions in HAP costs. A reduction of $73,649 in general administrative expenses also occurred.

Housing Choice Vouchers	Annual Budget	3rd Quarter Actual 12/31/2013 (Unaudited)	Remaining FY Estimate	Annual Total	Variance
Revenue	$77,678,861	$ 56,498,059	$19,419,715	$75,917,774	$(1,761,087)
Expenditures	$82,234,965	$ 58,907,228	$20,558,741	$79,465,969	$ 2,768,996
	$ (4,556,104)	$ (2,409,169)	$ (1,139,026)	$ (3,548,195)

Analysis of Program Reserves:

Housing Choice Vouchers	Beginning Balance 4/1/13 (Audited)	3rd Quarter 12/31/2013 (Unaudited)	ReserveBalance period ending 12/31/13 (Unaudited)

Restricted Reserves	$ 5,102,811	$ (2,097,151)	$ 3,005,660
Unrestricted Reserves	$ 2,932,292	$ (312,019)	$ 2,620,273
Total Reserves	$ 8,035,103	$ (2,409,170)	$ 5,625,933

Public Housing Operating and Capital Funds

Program Summary - HACCC owns and manages 1,179 public housing units at 16 different sites throughout the County. Operating funds for these properties come from tenant rents as well as an operating subsidy received from HUD that is designed to cover the gap between rents collected from the low-income tenants and annual operating expenses. HUD allocates the Capital Fund annually via formula to approximately 3,200 housing authorities. Capital Fund grants may be used for development, financing, modernization, and management improvements within public housing.

Summary of Difference Between Budgeted and Year-End Annual Estimate:

Revenue –The $113,071 increase in revenue is primarily attributable to the increase in public housing occupancy and higher tenant rents. Net tenant rental income is up roughly $203,410 but HUD funding, in the form of Operating Subsidy and Capital Fund Grants, is down by $90,339.

Expenditures – The $469,407 projected jump in actual costs versus budgeted, is primarily attributable to the additional costs that accompany improved occupancy rates. Increased utility expenditures added $131,232 to the budgeted amount, while maintenance costs were up $168,953. Legal fees were also higher than expected, up $80,953 versus budgeted. Finally, HUD recently issued a new/clarified capital fund rule that disallows funding for police/security in a capital fund account that HACCC and many other agencies had been using for years. This change/clarification is retroactive to January 1, 2013. As a result, budgeted expenditures for the quarter increased by $106,229 so that security costs could be paid for out of operations.

Public Housing Operating and Capital Fund	Annual Budget	3rd Quarter Actual 12/31/13 (Unaudited)	Remaining FY Estimate	Annual Total	Variance
Revenue	$ 9,558,091	$ 7,281,639	$ 2,389,523	$ 9,671,162	$ 113,071
Expenditures	$ 9,732,214	$ 7,768,567	$ 2,433,054	$ 10,201,621	$ (469,407)
	$ (174,123)	$ (486,928)	$ (43,531)	$ (530,459)

Analysis of Program Reserves:

Public Housing & Capital Fund	Beginning Balance 4/1/13 (Audited)	3rd Quarter 12/31/13 (Unaudited)	Reserve Balance period ending 12/31/13 (Unaudited)

Restricted Reserves	$ -0-	$ -0-	$ -0-
Unrestricted Reserves	$ 1,652,868	$ (486,928)	$ 1,165,940
Total Reserves	$ 1,652,868	$ (486,928)	$ 1,165,940

State and Local Programs

Program Summary -HACCC administers a variety of programs and activities that are either not funded by HUD or that involve non-restricted HUD funds. Currently, HACCC is the managing general partner for two tax credit projects (DeAnza Gardens & Casa Del Rio) and also has a contract with the City of Antioch to run their rental rehabilitation program. HACCC receives management fees for administering the Public Housing and HCV programs under HUD’s asset-management model.

Summary of Difference between Budgeted and Year-End Annual Estimate:

Revenue–The$160,395 growth in revenue compared to the budget is primarily related to the increase in allowable management fees ($121,526) from the public housing and HCV programs. The remaining increased revenue of $38,869 is related to our tax credit properties.


Expenditures - The $11,369 increase in expenditures reflect costs associated with the elimination of the County's rental rehabilitation loan program along with HACCC's contract to manage that program.

State & Local Programs	Annual Budget	3rd Quarter Actual 12/31/13 (Unaudited)	Remaining FY Estimate	Annual Total	Variance
Revenue	$ 5,173,102	$ 4,040,221	$ 1,293,276	$ 5,333,497	$ 160,395
Expenditures	$ 5,493,988	$ 4,131,860	$ 1,373,497	$ 5,505,357	$ (11,369)
	$ (320,886)	$ (91,639)	$ (80,222)	$ (171,860)

Analysis of Reserves:

State & Local Programs	Beginning Balance 4/1/13 (Audited)	3rd Quarter 12/31/13 (Unaudited)	Reserve Balance Period ending 12/31/13 (Unaudited)

Restricted Reserves	$ 174,045	$ (54,363)	$ 119,682
Unrestricted Reserves	$ 1,817,900	$ (37,276)	$ 1,780,624
Total Reserves	$ 1,991,945	$ (91,639)	$ 1,900,306

Housing Certificate Programs

Program Summary - HACCC administers two separate Housing Certificate Programs; Shelter Plus Care and Moderate Rehabilitation (Mod Rehab). The Shelter-Plus Care Program provides rental assistance for hard-to-serve homeless persons with disabilities in connection with supportive services funded from sources outside the program. HACCC assists approximately 285 clients under this program. The Mod Rehab program was designed in 1978 as an expansion of the rental certificate program. Mod Rehab was designed to provide low-cost loans for the rehabilitation of rental units in an effort to upgrade and preserve the nation's housing stock. In return, the owner agreed to provide long-term affordable housing for low income families. The program was repealed in 1991 and no new projects are authorized for development. HACCC administers 28 Mod Rehab units.

Summary of Difference Between Budgeted and Year-End Annual Estimate:

Revenue - The reduction in revenue is related to a slight drop in Shelter Plus Care funding for both HAP and administration.

Expenditures - Most of the reduction in expenditures is tied to decreased HAP funding for the Shelter Plus Care program.

Housing Certificate Programs	Annual Budget	3rd Quarter Actual12/31/13 (Unaudited)	Remaining FY Estimate	Annual Total	Variance
Revenue	$ 3,441,563	$2,364,543	$ 860,391	$ 3,224,934	$ (216,629)
Expenditures	$ 3,475,559	$2,433,426	$ 868,890	$ 3,302,316	$ 173,243
	$ (33,996)	$ (68,883)	$ (8,499)	$ (77,382)

Analysis of Reserves:

Housing Certificate Programs	Beginning Balance 4/1/13 (Audited)	3rd Quarter 12/31/13 (Unaudited)	Reserve Balance period ending 12/31/13 (Unaudited)

Restricted Reserves	$ 6,762	$ 727	$ 7,489
Unrestricted Reserves	$ 109,264	$ (69,610)	$ 39,654
Total Reserves	$ 116,026	$ (68,883)	$ 47,143

FISCAL IMPACT

None. Information item only.

VOTE OF SUPERVISORS

RECOMMENDATIONS

BACKGROUND

BACKGROUND (CONT'D)

FISCAL IMPACT

CLERK'S ADDENDUM