Agenda

Return

C. 6

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director/Chief Engineer
Date:	February 25, 2014

Contra

Costa

County

Subject:

Consulting Services Agreement with Quincy Engineering, Inc. for the Canal Road Sidewalk and Bike Lane Project, Bay Point area.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 02/25/2014

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor

ABSENT:

Federal D. Glover, District V Supervisor

Contact:

Kevin Emigh, 925-313-2233

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: February 25, 2014
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a Consulting Services Agreement (CSA) with Quincy Engineering, Inc. (Quincy) in an amount not to exceed $227,000, for professional engineering services for the Canal Road Sidewalk and Bike Lane Project, for the period of February 25, 2014 through acceptance of the completed project by the Board of Supervisors, Bay Point area. County Project No. 0662-6R4062, Federal Project No. SR2SL-5928(116)

FISCAL IMPACT:

This project, including this CSA, is funded by 59% Federal Congestion Mitigation and Air Quality (CMAQ) Funds, 26% State Safe Routes to School (SR2S) Funds, and 15% Local Road Funds.

BACKGROUND:

The consulting services for this project will consist of preparing plans, specifications, and estimates, including providing topographic survey services for the Canal Road Sidewalk and Bike Lane Project in the Bay Point area.

BACKGROUND: (CONT'D)

Professional engineering services are required for the proper and satisfactory execution of the Canal Road Sidewalk and Bike Lane Project. Quincy was selected to provide these services after completing a request for qualifications solicitation and interview process that put them on a short list with four other firms to provide consulting services for future projects. The County requested and received technical proposals from two of the five short listed firms to provide consulting services for this project. Quincy was selected by a selection committee as the firm that was best able to address the County’s needs for the project.

Public Works has successfully negotiated with Quincy to provide the professional engineering services.

Although the federal funds were programmed for this project in 2012, the funds were not formally approved by the Federal Highway Administration (FHWA) until January 3, 2014. Rather than wait for funding approval by the FHWA and risk missing the deadline for project delivery, the County and Quincy executed Task Order No. 1 for On-Call Civil Engineering Services on August 6, 2013. The task order work included a portion of the Phase I work ($60,000) that is provided in this Consulting Services Agreement (CSA).

The interim on-call contract allowed project design to begin while the federal funding approval process was finalized. Design costs that are incurred under a contract approval prior to federal fund approval are not reimbursable with federal funds. The costs incurred under the On-Call contract will fortunately be covered by a state grant (Safe Routes to School Program). The on-call contract task order will be terminated upon approval of this agreement.

CONSEQUENCE OF NEGATIVE ACTION:

Without Board of Supervisors’ approval, this CSA will not be in effect. A delay in the design and construction of the Canal Road Sidewalk and Bike Lane Project will occur, ultimately delaying the completion of the project. Project delay may also result in substantial additional project costs and jeopardize the funding.

CHILDREN'S IMPACT STATEMENT:

Not applicable.