Agenda

Return

C. 40

To:	Board of Supervisors
From:	Cathy Sanford, Interim County Librarian
Date:	February 11, 2014

Contra

Costa

County

Subject:

Library 3M Purchase

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 02/11/2014

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Rob Clima, 927-3277

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: February 11, 2014
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Library, a purchase order with 3M Library Systems in an amount not to exceed $260,000 to purchase self-check and self-return equipment; and Radio Frequency Identification (RFID) security gates, workstations and Digital Library Assistant equipment for the Antioch, Concord, Dougherty Station, Hercules and Moraga libraries.

FISCAL IMPACT:

The cost of the equipment is approximately $260,000 and these funds are in the Library's FY 2013/14 budget.

BACKGROUND:

In the Contra Costa County Library strategic plan, libraries that are being moved to new buildings, a new locations, being renovated, or have aging book security equipment will use an 80/20 self-service model to handle circulation functions. In this model 80% of circulation will be self-service and 20% will be handled by staff. RFID-ready self-check machines that include self-return software are major components to achieve the goals of the strategic plan.

BACKGROUND: (CONT'D)

The Antioch, Concord, Dougherty Station, Hercules and Moraga libraries have very old book security equipment. The Libraries will be configured to use the 80/20 self-service model.

The benefits of RFID equipment include: customer satisfaction; reducing lines at circulation desks; eliminates need for new, additional staffing; returns items to shelf more quickly; reduces staff work-related injuries; increases security to items; increases equipment reliability; faster processing of new materials; and inventory and tracking of materials.

3M equipment is used throughout the Library's 26 locations. 3M RFID equipment is currently used at 14 locations. Library staff is experienced with 3M equipment and support. Since all of the Library's self-service equipment is manufactured by 3M, it is imperative for network and training that the systems are compatible and the same in each location. The equipment also needs to be the same in each location for staff that move between different locations.

CONSEQUENCE OF NEGATIVE ACTION:

Library equipment will not be purchased leaving old, out-of-date, and failing equipment in libraries.

In accordance with Administrative Bulletin No 611.0, County Departments are required to obtain Board approval for single item purchases over $100,000. The County Administrator's Office has reviewed this request and recommends approval.

CHILDREN'S IMPACT STATEMENT:

Not applicable.