Agenda

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C. 36

To:	Board of Supervisors
From:	Ed Woo, Chief Information Officer
Date:	February 25, 2014

Contra

Costa

County

Subject:

Add One ISPA I Position for PeopleSoft Unit

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 02/25/2014

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor

ABSENT:

Federal D. Glover, District V Supervisor

Contact:	Ed Woo 925-383-2688
cc:	James Hicks Roxana Mendoza Marta Goc

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: February 25, 2014
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

ADOPT Position Adjustment Resolution No. 21414 to add one (1) Information Systems Programmer/Analyst I (LPWA) (represented) position at salary plan and grade ZB5 1496 ($4,570 - $5,555) in the Department of Information Technology.

FISCAL IMPACT:

Upon approval, this action will result in an annual cost of $98,720 to the Department of Information Technology.

DoIT charges for all services and these charges include revenue generated from non-general fund departments and other public agencies. The cost of this position would be included in the charges to our users.

BACKGROUND:

PeopleSoft is the core for processing all personnel transactions, benefits, and information pertinent to providing employees with benefits and pay. Human Resources and the Auditor Controller use it to process all employee actions and assure employees are paid correctly. All departments use PeopleSoft to enter HR transactions.

IT staff that currently support PeopleSoft are approaching retirement within the next 3-4 years and viable replacements must be found and adequately trained to maintain sufficient support to assure that the departments, Human Resources and Auditor Controller are technically supported. It takes at least two years for a junior analyst to be trained to independently provide support to the departments. If IT support is not adequate, delays in processing and resolving system problems could occur, which could impact employees being paid on time.

The PeopleSoft Steering Committee has approved the addition of one ISPA position to the DoIT support staff. Since Payroll and Human Resource functions are critical to this County, DoIT support of these functions is just as critical. It is imperative that we start to develop the next generation of this support now, so that adequate support will be seamless.

In addition, once the current timekeeping project, ADP eTime, is implemented, the Steering Committee will need to consider a PeopleSoft upgrade as the product is no longer in support. This also will require additional staff as resources to act on this project while maintaining sufficient support to run Payroll process.

CONSEQUENCE OF NEGATIVE ACTION:

DoIT will not be able to properly support the critical County Payroll and Human Resources functions.

CHILDREN'S IMPACT STATEMENT:

Not Applicable