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INTERNAL OPERATIONS COMMITTEE

Meeting Date:	02/03/2014
Submitted For:	David Twa
Department:	County Administrator
Referral No.:	IOC 13/5
Referral Name:	ADVISORY BODY RECRUITMENT
Presenter:	Julie DiMaggio Enea, IOC Staff	Contact:	Julie DiMaggio Enea 925.335.1077

Information

Referral History:

The Board of Supervisors has directed the IOC to personally conduct interviews of applicants for At Large seats on the Contra Costa County Fire Protection District's (CCCFPD) Fire Advisory Commission, the East Contra Costa County Fire Protection District Board of Directors, the County Planning Commission and the Board appointees to the Contra Costa County Employees' Retirement Association (CCCERA) Board of Trustees.

On June 30, 2014, the terms of Board of Supervisors Appointees #5, #6, #9 and the BOS Alternate seats on the CCCERA Board of Trustees; the At Large #1 seat on the County Planning Commission; and the At Large #2 seat on the CCCFPD Fire Advisory Commission will expire.

Referral Update:

Since the IOC personally conducts interviews of applicants for the County appointees to the CCCERA Board of Trustees, the County Planning Commission and the CCCFPD Fire Advisory Commission, it is important that the IOC develop a recruitment schedule that permits the Board to make its appointments prior to July 1, 2014, when the new seat terms are to become effective. Staff recommends the following schedule:

February 14	Issue press release advertising vacancies
March 28	Application Deadline for Fire Advisory & Planning Commissions (6 week application period)
April 7	IOC Committee Meeting: Screen Fire Advisory & Planning Commission applications
April 8-18	Staff to schedule Fire Advisory & Planning Commission interviews for May 5
April 18	Application Deadline for Retirement Board (9 week application period)
May 5	IOC Committee Meeting: Interview candidates for Fire Advisory & Planning Commissions, screen Retirement Board applications
May 6-16	Staff to schedule Retirement Board interviews for June 2
May 13	Board of Supervisors Meeting: Board consideration of IOC nominations for Fire Advisory & Planning Commissions
June 2	IOC Committee Meeting: Interview candidates for Retirement Board
June 17 and/or 24	Board of Supervisors Meeting: Board consideration of IOC nominations and/or interview of finalists for Retirement Board
July 1	All appointments take effect

It may be impractical for the IOC to individually interview all applicants. The IOC may need to screen applications to reduce the pool of candidates to be interviewed and use group interviews if there remain a large number of candidates for each body. Staff intends to do an initial screening of applicants against the specifications for each seat and will provide initial recommendations to the Committee for applications that should be rejected

Recommendation(s)/Next Step(s):

APPROVE the proposed plan and schedule for the recruitment to fill four Board of Supervisors seats on the Contra Costa County Employees' Retirement Association Board of Trustees, and one seat each on the County Planning and Contra Costa County Fire Protection District Fire Advisory Commissions that will become vacant on July 1, 2014.

Fiscal Impact (if any):

None.

Attachments
No file(s) attached.