Agenda

Return

C. 39

To:	Board of Supervisors
From:	Stephen L. Weir, Clerk Recorder
Date:	February 12, 2013

Contra

Costa

County

Subject:

APPROVE AND AUTHORIZE the Clerk-Recorder, or designee to execute a contract with Independent Printing Company for printing and related services.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 02/12/2013

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Candy Lopez, 925-335-7808
cc:	Jeanine Mangewala Candy Lopez

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: February 12, 2013
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE AND AUTHORIZE the Clerk-Recorder, or designee, to execute a contract with Independent Printing Company (IPCO), in an amount not to exceed $6,500,000, to provide printed election materials, for election materials collection, inserting and mailing services for the period January 1, 2013 through December 31, 2014.

FISCAL IMPACT:

The total contract is for $6,500,000. This amount is funded with the Election Division budget over the two years (Fiscal Year 2012-2013 and 2013-2014).

BACKGROUND:

California Administrative Code, Title 2, Division 7, Section 20220 provides that printers must be certified by the Secretary of State's Office in order to print official ballots for a particular voting system. Independent Printing Company (IPCO) is headquartered in Martinez and is certified to print official ballots for our election ballot tabulation system.

CONSEQUENCE OF NEGATIVE ACTION:

Accurate printing of election ballots and related materials; including timely production and mailing of ballots and election materials are critical components of conducting successful elections. Failure to accurately print or distribute election materials could jeopardize our mandated function to conduct elections in a fair and accurate manner. Due to potential error or omission, the department could be forced to conduct an election again at a substantial cost to the County.

CHILDREN'S IMPACT STATEMENT:

None.