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C. 9

To:	Board of Supervisors
From:	Keith Freitas, Airports
Date:	February 5, 2013

Contra

Costa

County

Subject:

Authorization to execute a three-year Consulting Services Agreement with Kimley-Horn and Associates, Inc. for Design Engineering and Enhancements

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 02/05/2013

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

Mary N. Piepho, District III Supervisor

Contact:

Beth Lee, (925) 646-5722

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: February 5, 2013
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a three-year Consulting Services Agreement with Kimley-Horn and Associates, Inc. to perform the design engineering and construction management for the Byron Airport pavement repairs plus lighting and signage enhancements, Byron Area.

FISCAL IMPACT:

The total contract cost for the Runway Design Engineering and Lighting and Signage Improvement project is $150,000; of which 90% (or $135,000) will be funded through a Federal Aviation Administration (FAA) grant. A grant request has been submitted to Caltrans to cover approximately 2.25% (or $3,038) of the project cost. The Mariposa Community Benefit Fund will provide the remaining Project funds. The Mariposa Community Benefit Fund was established to enhance and support the Byron Airport with emphasis on leveraging federal and state grant funding.

BACKGROUND:

In 2012 Contra Costa County (County) issued a Request for a Technical Proposal for the Byron Airport Pavement and Lighting Enhancement Project (Project). The County interviewed and ranked the consultants that responded to the Request for Technical Proposal.

The Project generally consists of performing airfield pavement maintenance and some minor reconstruction of the asphalt pavement at the Byron Airport. The two runways 12/30 and 5/23 are included along with the taxiway system and aircraft parking ramps. The project will also include pavement re-marking, replacement of airfield signs and installation of solar powered taxiway edge lighting.

Due to the project cost ($150,000) and an award of a FAA grant for the design engineering work, County staff sent a project specific technical services solicitation to the top three ranked CSA consultants in order to determine the most qualified firm to perform this work. Public Works and Airports Division staff reviewed the two received proposals and determined unanimously that Kimley-Horn and Associates was the preferred consultant for this work.

The Airports Division is now requesting to execute a three year contract (February 5, 2013 through February 4, 2016) with Kimley-Horn and Associates to perform the design engineering for the Project. The total project cost is $150,000 which will be primarily funded by an FAA grant. A grant was submitted to Caltrans for a portion of the local match and the Mariposa Community Benefit Fund will provide the remaining Project funds. The Mariposa Community Benefit Fund was established to enhance and support the Byron Airport with emphasis on leveraging federal and state grant funding.

CONSEQUENCE OF NEGATIVE ACTION:

If the Airports Division is unable to execute a contract with Kimley-Horn and Associates the pavement will continue to deteriorate which may impact the long-term ability to use the runways, taxiways and aircraft parking ramp.

CHILDREN'S IMPACT STATEMENT:

Not Applicable