Agenda

Return

C.35

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director
Date:	February 7, 2012

Contra

Costa

County

Subject:

Request to Purchase and Install GPS Equipment in Public Works Road Equipment

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 02/07/2012

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

Gayle B. Uilkema, District II Supervisor

Contact:	Beth Balita, 925-313-7161
cc:	GSD Admin GSD Fleet GSD Fleet Accountant GSD Fiscal Officer Auditor-Controller PW Accounting

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: February 7, 2012
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Public Works Department, to execute a purchase order with Network Fleet in the amount of $104,000 for 129 Network Fleet GPS and Diagnostic devices with installation and service for Public Works road equipment for the period March 1, 2012 through February 28, 2013.

FISCAL IMPACT:

The purchase will be funded through the Public Works Road fund, 110800, Org 0672, in FY 2011/12.

BACKGROUND:

The Network Fleet GPS and diagnostic device provides real time equipment location and notifies the General Services Fleet division of equipment failure or performance issues as they occur.

BACKGROUND: (CONT'D)

The device works with the newly implemented Fleet Management Software, Assetworks M5, sending notifications and equipment information. If equipment experiences a failure, the Fleet Division has immediate access to the information and can more easily identify problems. The monthly paid service includes 4 free tows and roadside assistance for each device. These benefits help reduce the expense of the service and down time of equipment that breaks down in the field.

In the event of an emergency or disaster, equipment can be located immediately enabling faster response. If there is a citizen's complaint such as speeding, length of parking, location of parking, or other complaint, the software can assist in identifying the specifics of the complaint.

Other agencies have experienced lowered fuel costs and higher productivity.

CONSEQUENCE OF NEGATIVE ACTION:

If this agreement is not approved, the GSD Fleet Division will continue with the current methods of identifying equipment failure or performance issues. The County will not be able to immediately locate equipment in service in the event of an emergency.

CHILDREN'S IMPACT STATEMENT:

None.