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C.82

To:	Board of Supervisors
From:	Catherine Kutsuris, Conservation & Development Director
Date:	February 28, 2012

Contra

Costa

County

Subject:

Additional Allocation of Keller Canyon Mitigation Funds to the Office of the Sheriff's School Resource Officer Project in Bay Point

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 02/28/2012

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

Gayle B. Uilkema, District II Supervisor

Contact:

Bob Calkins, (925) 674-7877

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: February 28, 2012
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE an additional FY2011/12 allocation of $100,000 to the Contra Costa County Office of the Sheriff from the Keller Canyon Mitigation Fund for the Bay Point School Resource project, as recommended by the Keller Canyon Mitigation Fund Review Committee; and AUTHORIZE the Department of Conservation and Development Director, or designee, to execute the journal voucher transferring the funds.

FISCAL IMPACT:

The proposed action is not expected to have a negative impact on the County's General Fund. Sufficient KCMF revenue has been generated during the first six months of the year to satisfy all expenditures to date, and staff anticipates that the KCMF account will end the year with a positive fund balance.

BACKGROUND:

On October 11, 2011 the Board of Supervisors (Board) approved the FY 2011/12 Keller Canyon Mitigation Fund (KCMF) allocation plan as recommended by the KCMF Review Committee including allocating $75,000 to help finance the School Resource Officer (SRO) project in Bay Point. The approved funding was below the minimum amount needed to operate the SRO program for the entire year by approximately $100,000. The KCMF Review Committee requested that staff return in January, 2012 to update them on the revenue the KCMF had received through December 2011, and indicated its desire to restore some or all of cut made to the SRO program up to $100,000.

As of December 31, 2011, the KCMF account has received income totaling $635,818. The below table shows how the actual income received dung the first six months of the year compares to the income projected to be received.

Projected Income	$1,200,000
Income as of 12/31/11	$635,818
Percentage of Total	53%
Percentage of 6-mos. Projection	106%

The below table shows that without the additional allocation for the SRO project, the KCMF fund balance is expected to be approximately $230,000 at the end of the current fiscal year. If the Board approves the proposed additional allocation, the KCMF fund balance is estimated at $130,000.

Projected Income	$1,200,000
Approved Expenditures	($776,796)
Prior Year Deficit	($193,204)
Projected Year-end Balance	$230,000

Proposed Additional Allocation	($100,000)
Projected Year-end Balance	$130,000

The KCMF Review Committee met on February 9, 2012 and unanimously recommended that the Board approve an additional allocation of $100,000 to the Contra Costa County Office of the Sheriff for its School Resource Officer project in Bay Point.

In May 2011, the Board approved the Keller Canyon Mitigation Fund Policies (see Attachment). Policy II.G states the following:

When estimating the amount of KCMF funds to be made available for projects in future fiscal years, staff shall analyze the revenue trend lines from previous years and the KCMF Review Committee shall only allocate 80 percent of the anticipated revenue for the upcoming year. This protocol will reduce the likelihood that expenses will be greater than actual revenue received during the year. Any revenue over expense in one year may be added to the amount made available in the following year.

As shown in the above table, as of December 31, 2011, KCMF revenue is in-line with the projection and no use of reserves were required; in fact after the first six months of the fiscal year, revenue is 106 percent of the projected amount. Staff believes that KCMF revenues will continue to meet projections. Consequently, instead of waiting to allocate the entire anticipated fund balance to projects in FY 2012/13, it is proposed that $100,000 of the projected $230,000 fund balance (or 43 percent) be allocated at this time to ensure the highly regarded SRO project in Bay Point is able to continue for the remainder of the year.

CONSEQUENCE OF NEGATIVE ACTION:

Not approving the recommended additional allocation would result in the Office of the Sheriff having to discontinue the School Resource Officer project at schools located in Bay Point.

CHILDREN'S IMPACT STATEMENT:

The School Resource Officer project supports the following outcomes in the Children's Report Card: 1) children are ready for and succeeding in school; and 2) communities that are safe and provide a high quality of life for children and families.