Agenda

Return

C.37

To:	Board of Supervisors
From:	William Walker, M.D., Health Services Director
Date:	February 15, 2011

Contra

Costa

County

Subject:

Amendment/Extension #23–455–2 with ACS Consultant Company, Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 02/15/2011

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Gayle B. Uilkema, District II Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

Mary N. Piepho, District III Supervisor

Contact:	Patrick Godley 957-5410
cc:	L Smith B Borbon

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: February 15, 2011
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract Amendment/Extension Agreement #23–455–2 with ACS Consultant Company, Inc. (dba ACS Healthcare Solutions), a corporation, effective March 1, 2011, to amend Contract #23–455 (as amended by Contract Amendment/Extension Agreement #23-455-1), to increase the payment limit by $6,250,000, from $250,000, to a new payment limit of $6,500,000, and extend the term from September 30, 2011 through June 30, 2013.

FISCAL IMPACT:

Funding for this Amendment is from the Medicare & Medicaid Electronic Health Records (EHR) Incentive Program of the American Recovery & Reinvestment Act (ARRA) and the Mental Health Services Act (MHSA). (No rate increase)

BACKGROUND:

On November 3, 2009, the Board of Supervisors approved Contract #23–455 (as amended by Contract Amendment/Extension Agreement #23–455–1), with ACS Consultant Company, Inc. (dba ACS Healthcare Solutions), for the period from October 1, 2009 through September 30, 2011, for the provision of professional consultation and technical support for the Department’s Health Services Information System.

Health Services is implementing the Electronic Medical Record (“EMR”) process within the Contra Costa Regional Medical Center and its Health Centers (Epic®), the Contra Costa Health Plan (Epic®), and the Mental Health Division (NetSMART®). The Department has selected ACS Consulting, Inc. to provide project management assistance for this significant implementation. Services include detailed project scope planning, management, and governance of the inpatient, ambulatory, revenue, and managed care components of the application; management of legacy applications; coordination and scheduling of all project activities to include application configuration; development and management of the communication and marketing plans; development of a resource plan to include staff and organizational change management and analysis; hardware planning, device selection, and placement recommendations; data center planning; activity scheduling and benchmark management; unit, modular, and integration testing; build team and end user education and training specific to the application modules being implemented; issues tracking and oversight; change management and control; risk management identification, analysis, and response planning; go-live planning, readiness evaluation and support; contingency planning; and post go-live support.

Approval of Contract Amendment/Extension Agreement #23–455–2 will allow the Contractor to provide additional services through September 30, 2013, including mutual indemnification of the parties.

CONSEQUENCE OF NEGATIVE ACTION:

If this contract is not approved, County will not have the use of Contractor’s expertise required to implement the EMR process which will delay EMR implementation and will result in the loss of Federal funding.

CHILDREN'S IMPACT STATEMENT:

Not Applicable