Agenda

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C.8

To:	Board of Supervisors
From:	Keith Freitas, Airports Director
Date:	February 3, 2009

Contra

Costa

County

Subject:

APPROVE contract extension with Barnard Dunkelberg & Company for the Buchanan Field Airport Runway Safety Area Study Project AIP No. 3-06-0050-15

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 02/03/2009

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Gayle B. Uilkema, District II Supervisor
Mary N. Piepho, District III Supervisor
Susan A. Bonilla, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Beth Lee (925) 646-5722
cc:	Victoria Mejia Joellen Waters

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: February 3, 2009
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Director of Airports, or designee, to execute an extension to the consultant services agreement with Barnard Dunkelberg & Company, effective October 2, 2008, through June 30, 2009, in the original contract amount of $105,264 for the Buchanan Field Airport Runway Safety Area Study, Airport Improvement Program (AIP) Project No. 3-06-0050-15. Pacheco Area. (District IV)

FISCAL IMPACT:

There is no impact on the General Fund. The total contract cost for the Runway Safety Area Study is $105,264, of which $2,764 is from the Airport Enterprise Fund, $2,500 from CALTRANS, and $100,000 is funded from FAA Airport Improvement Program. The contract extension is only for additional time and no additional funding is required to complete the project.

BACKGROUND:

On June 7, 2005, the Board of Supervisors authorized the submission and acceptance of grant applications to the Federal Aviation Administration and CALTRANS to perform the Buchanan Field Airport Runway Safety Area Study.

BACKGROUND: (CONT'D)

On January 4, 2006, the Airport Division (Airport) of the Contra Costa County Public Works Department issued a Request for Qualifications (RFQ) for a consultant to perform the Buchanan Field Airport Runway Safety Area Study. The RFQ required interested consultants to provide responses by February 17, 2006.

The Airport received only two RFQ submittals for consideration. Barnard Dunkelberg & Company and Mead & Hunt were the two consulting firms. Working with several members of Airport staff, the RFQ submittals were reviewed and ranked. Barnard Dunkelberg & Company emerged as the preferred consultant for the Buchanan Field Airport Runway Safety Area Study.

Airport staff worked with Barnard Dunkelberg & Company to refine their scope of work and associated project costs and forwarded the information to the FAA for their consideration on August 10, 2006. On August 15, 2006, the FAA confirmed the selection of Barnard Dunkelberg & Company to perform consulting services for the Buchanan Field Airport Runway Safety Area Study.

On October 17, 2006, the Board authorized Airport staff to enter into a Consulting Services Agreement (Agreement) with Barnard Dunkelberg & Company. The Agreement had a two year term which ended on October 1, 2008. The project was substantially completed during this time but there are several items that are necessary to finalize the project. As a result, the Agreement needs to be extended by eight (8) months, or until June 30, 2009, to provide sufficient time to complete the Runway Safety Area Study.

The total project amount is $105,264 inclusive of the Federal Aviation Administration (FAA) grant and local match funds. The contract extension is only for additional time; no additional funds are needed.

CONSEQUENCE OF NEGATIVE ACTION:

If the consultant contract agreement with Barnard Dunkelberg & Company is not approved, the Buchanan Field Airport Runway Safety Area Study will not be completed as required by the FAA grant.