Agenda

Return

C. 73

To:	Board of Supervisors
From:	Marla Stuart, Employment and Human Services Director
Date:	December 13, 2022

Contra

Costa

County

Subject:

2023 Head Start Delegate Agency contract with YMCA of the East Bay, Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 12/13/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

John Gioia, District I Supervisor

Contact:

C. Youngblood (925) 608-4964

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: December 13, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract renewal with Young Men’s Christian Association of the East Bay in an amount not to exceed $2,421,936 to provide delegate Head Start services for the period January 1, 2023 through December 31, 2023, subject to approval by the County Administrator and approval as to form by County Counsel.

FISCAL IMPACT:

The contract for $2,421,396 is 100% federally funded by U.S. Department of Health and Human Services, Administration for Children and Families (ACF). The amount of $1,210,698 was budgeted in FY 22-23 and $ 1,210,698 will be budgeted in FY 23-24. There is no County match. CFDA No. 93.600.

BACKGROUND:

Contra Costa County receives funds from the Administration for Children and Families (ACF) to provide Head Start/Early Head Start and Early Head Start-Childcare Program services to program eligible County residents. The Department, in turn, contracts with a number of community-based organizations to provide a wider distribution of services.

On January 21, 2022, the Contra Costa County Employment and Human Services Department (EHSD), Community Services Bureau (CSB), issued Request for Proposals (RFP) #1184 to select a contractor to serve as a delegate agency to operate a Head Start program in East County. On April 6, 2022, the Head Start Policy Council made a recommendation to the Board of Supervisors (BOS) to award the contract to the YMCA of the East Bay. On April 12, 2022 (C. 93), the BOS approved negotiations with YMCA of the East Bay to develop a delegate contract. As approved by the BOS on June 21, 2022 (Board Order item C.158), the Young Men’s Christian Association (YMCA) of the East Bay serves as the delegate agency and partners with the Contra Costa County Employment and Human Services Department (EHSD), Community Services Bureau (CSB) to serve 257 eligible children and their families in east Contra Costa County through the Head Start Program.

On September 20, 2022 (C.40), the BOS approved the year-five Head Start and Early Head Start continuation grant application identifying YMCA as the delegate agency. As allowable by Head Start Act Section 640(g)(3) and 645(a)(5), the continuation grant application included a slot conversion/ reduction, reducing Head Start slots in order to increase Early Head Start slots, and will result in the following program modifications:
- A reduction in class size of Head Start classrooms in an effort best meet the need of younger children as we enroll more three year olds; and
- The conversion of select classrooms from part-day, part-year to full-day, full-year to best meet community need; and
- An increase of 50 new Early Head Start slots to respond to community needs by increasing the availability of infant/toddler services.

The YMCA renewal contract for January 1, 2023 to December 31, 2023 reflects the amended Head Start delegate slots resulting from this Head Start slot reduction, servicing 228 children ages zero to five and their families in east Contra Costa County. Approval of this contract will allow the continued provision of these services.

CONSEQUENCE OF NEGATIVE ACTION:

If this renewal not approved, the County will not be able to more widely distribute childcare availability through partnership with community based agencies.

CHILDREN'S IMPACT STATEMENT:

The Employment and Human Services Department Community Services Bureau supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County.