Agenda

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C. 63

To:	Board of Supervisors
From:	Brian M. Balbas, Public Works Director/Chief Engineer
Date:	December 13, 2022

Contra

Costa

County

Subject:

APPROVE a Purchase Order with Southern Counties Oil Co.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 12/13/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

John Gioia, District I Supervisor

Contact:

Ricky Williams, (925) 313-7072

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: December 13, 2022
,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Public Works Director, a purchase order with Southern Counties Oil Co., in an amount not to exceed $3,750,000 for fuel, for the period January 1, 2023 through December 31, 2024, Countywide.

FISCAL IMPACT:

This cost is to be 100% funded through Fleet Services Internal Service Fund.

BACKGROUND:

The Public Works Fleet Services Division (PWD) operates the fueling station on Waterbird Way in Martinez. Fuel for the station is purchased when needed based on daily bids from fuel distributors. To ensure the availability of fuel when needed, PWD maintains purchase orders with four vendors. Southern Counties Oil Co. has been our primary fuel vendor based on their daily bids being the lowest. This amendment is needed to ensure the County has access to the vendor's services through the term of the purchase order. The purchase order will be used as needed, with no minimum amount that must be used. The cost of fuel has risen substantially over the last year.

BACKGROUND: (CONT'D)

The existing purchase order with Southern Counties Oil Co., expires on December 31, 2022. Public Works is requesting a purchase order in the amount of $3,750,000 be approved for a period covering the next two (2) years.

CONSEQUENCE OF NEGATIVE ACTION:

If this purchase order is not approved, the purchase of fuel from Southern Counties Oil Co., will discontinue.