Agenda

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C. 61

To:	Board of Supervisors
From:	Brian M. Balbas, Public Works Director/Chief Engineer
Date:	December 13, 2022

Contra

Costa

County

Subject:

Contract with Metropolitan Van and Storage Inc., a California Corporation, Countywide.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 12/13/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

John Gioia, District I Supervisor

Contact:

Kevin Lachapelle (925) 313-7052

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: December 13, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Metropolitan Van and Storage Inc., in an amount not to exceed $7,000,000 to provide on-call moving, storage and OLP (office landscape partition) services, for the period January 1, 2023 through December 31, 2025, Countywide.

FISCAL IMPACT:

Intially funded through the Facilities Maintenance Budget but will be charged out to Departments requesting the services.

BACKGROUND:

The Public Works Department utilizes contractors for moving, bulk storage, haul away, recycling, confidential shredding, personal protective equipment storage and office landscape partitional furniture (OLP) install and reconfiguration services. These services are provided as needed, for various departments, Countywide. The existing contract is due to expire on December 31, 2022.

BACKGROUND: (CONT'D)

Government Code Section 25358 authorizes the County to contract for the maintenance and upkeep of County Facilities. The Public Works Department recently conducted a formal solicitation for on-call moving, bulk storage, OLP and haul-away services. Originally bid on Bidsync #2207-581, Metropolitan Van and Storage Inc., was the contractor awarded for this contract.

The Public Works Department is requesting authorization to execute a contract with Metropolitan Van and Storage Inc. The contract will have a limit of $7,000,000 and a term of three (3) years with the option of two (2) one-year extensions and will pay for services according to the rates set forth in the contract. Metropolitan Van and Storage Inc., will be able to request rate increases equal to the rate of increase in the Consumer Price Index for the San Francisco - Oakland area as published by the Bureau of Labor Statistics, plus two percent, on each anniversary of the effective date of this contract. The contract will be used on an as-needed basis, with no minimum amount that must be spent. Facilities Services is requesting a contract with Metropolitan Van and Storage Inc., to be approved for a period covering three years.

CONSEQUENCE OF NEGATIVE ACTION:

If this contract is not approved, the County will not be able to provide payment for stored equipment and records as well as on-call moving, haul away and OLP services.