Agenda

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C. 51

To:	Board of Supervisors
From:	John Kopchik, Director, Conservation & Development Department
Date:	December 13, 2022

Contra

Costa

County

Subject:

Contract Amendment with PlaceWorks, Inc. for Envision Contra Costa 2040

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 12/13/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

John Gioia, District I Supervisor

Contact:

Maureen Toms

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: December 13, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute a contract amendment with PlaceWorks, a corporation, to increase the payment limit of $3,988,786, by $50,681 to a new payment limit of $4,039,467 and revise the scope of work to include additional services related to the General Plan Housing Element Update.

FISCAL IMPACT:

The cost of the contract amendment will be covered by the Department's Land Development Fund.

FISCAL IMPACT: (CONT'D)

The remainder of the PlaceWorks contract and the overall Envision Contra Costa planning effort has been funded from a variety of sources. In August 2018, the Board authorized execution of a contract with PlaceWorks for a total payment limit of $3,190,376 for work on the General Plan and CAP updates, plus technical support for the Zoning Code update. The Board authorized an additional $1.351 million for County staff time to prepare the Zoning Code update. The original estimated project cost was $4,541,376, which was proposed to be, and so far has been, covered by DCD’s Land Development Fund and $2,250,000 from the County General Fund. Contract amendments prior to that which is currently proposed increased the the contract limit to $3,988,786 and added additional tasks to PlaceWorks scope, including the Housing Element project, and have been funded by the Land Development Fund and two state grants totaling $161,250.

BACKGROUND:

In December 2017, the Board of Supervisors directed the Department of Conservation and Development (DCD) to update the County General Plan (which includes the Housing Element), Zoning Code, and Climate Action Plan, a project now called Envision Contra Costa 2040. Staff had planned to complete the bulk of the Envision 2040 project by the end of 2020. However, an unanticipated volume and complexity of work associated with the General Plan update, in combination with the COVID-19 pandemic, pushed the project timeline out considerably. The Housing Element is on a separate, and faster schedule than the other portions of the Envision Contra Costa 2040.

The proposed contract amendment is needed for PlaceWorks to perform additional work on the Housing Element that was not originally anticipated. DCD has determined that the Housing Element scope of services and budget for the PlaceWorks contract should be amended to include expanded tasks related to housing parcel identification analysis, additional fair housing analysis, and additional CEQA work due to an

expanded site inventory. In addition, since the original Housing Element scope of work was approved, HCD passed new legislation requiring additional work. The total cost for the tasks described is $50,681.

CONSEQUENCE OF NEGATIVE ACTION:

If the contract amendment is not executed, the additional work necessary to prepare a Housing Element, that can be ultimately certified, would not occur.