The company edu Business Solutions, Inc. (“edu”) provides the following services with Print Shop Pro: a subscription based software system to manage the entire print shop operation including workflow, quoting, job status, inventory tracking and billing; a subscription based web-to-print software system that provides online ordering, instant quoting and real time job status and automatically populates Print Shop Pro with web-entered data; a subscription based module that: allows County to populate business cards, letterhead and envelopes online; that converts various files types (Microsoft Word, Excel, PowerPoint, etc.) to print ready PDFs; that automatically authenticates users against the organization's network directory with either CAS, ADFS or SAML for open source single sign on across or within organizational boundaries; automatically validates account numbers against the organization's accounting system during order process; and, that provides ability to use a barcode scanning device to move prints jobs through the in-production workflow process. The contract would provide installation, maintenance, and training services. This software would replace the current and expiring contract that the Print & Mail division of Public Works uses for these services and meets the needs of Print & Mail.  
  
This agreement includes modified insurance language, which was approved by Risk Management. The agreement for these services contains an indemnification provision, whereby the County agrees to indemnify claims made by any third party against the contractor. The agreement obligates edu to carry $500,000 in cyber-liability insurance.  
  
Approval of this agreement will allow edu to provide Print Shop Pro installation, maintenance and training for the period December 6, 2022 through December 5, 2027.

Without the approval of the Board of Supervisors, Print & Mail would not be able to efficiently provide Countywide services.