Agenda

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C. 42

To:	Board of Supervisors
From:	Brian M. Balbas, Public Works Director/Chief Engineer
Date:	December 13, 2022

Contra

Costa

County

Subject:

Approve and Authorize Amendment No. 2 with Applied Materials & Engineering, Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 12/13/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

John Gioia, District I Supervisor

Contact:

Jeffrey K Acuff 925-957-2487

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: December 13, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE Public Works Director, or designee, to execute a contract amendment with Applied Materials & Engineering, Inc. (AME), effective December 13, 2022, to increase the payment limit by $150,000 to a new payment limit of $1,500,000 and extend the term from December 31, 2022 through December 30, 2024, to provide as-needed material testing and inspection services for various County projects, Countywide.

FISCAL IMPACT:

Work performed under this contract is funded with charges to various facilities projects when there is approved project funding. (100% Various Funds)

BACKGROUND:

On June 26, 2018, the Board of Supervisors approved an as-needed Consulting Services Agreement with AME in the amount of $850,000 with a termination date of June 26, 2021.

BACKGROUND: (CONT'D)

On April 27, 2021 the Board of Supervisors approved Amendment No. 1 with AME to increase the payment limit by $500,000 and extended the term through December 31, 2022.

Both the contract payment limit of $1,350,000 and the contract term have nearly been reached. AME is currently providing services on several projects with upcoming and ongoing construction schedules. In most cases, construction is ongoing, and AME has provided all material testing and inspection services to date. Public Works forecasts that construction of this set of projects will continue into 2024 and will be complete by or before December 30, 2024. Construction projects are best served when a single firm provides material testing and inspection services for the duration of construction. Amendment No. 2 will permit the County to continue using AME for material testing and inspection services through completion of these projects. Therefore, it is recommended that the contract amendment be awarded at this time.

CONSEQUENCE OF NEGATIVE ACTION:

Without Board of Supervisors approval, Public Works would need to replace AME by engaging a different firm to provide outstanding material testing and inspection services on several upcoming and ongoing construction projects, leading to disruptions in required construction phase services, project delays and added cost.