Agenda

Return

C. 41

To:	Board of Supervisors
From:	Ann Elliott, Human Resources Director
Date:	December 13, 2022

Contra

Costa

County

Subject:

Contract with Navia Benefit Solutions, Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 12/13/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

John Gioia, District I Supervisor

Contact:

Salma Sadiq, (925) 655-2176

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: December 13, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Human Resources Director, or designee, to execute a contract with Navia Benefits Solutions, Inc., in an amount not to exceed $300,000 to provide County employees benefit programs allowing pre-tax dollar contributions, for the period January 1, 2023 through December 31, 2027.

FISCAL IMPACT:

The administrative costs for the COBRA are funded through the Benefits Administrative Fee, which is charged out to departments.


The administrative costs for the two County Flex savings Accounts (Health Care Spending Account and Dependent Care Assistance Program) are funded through forfeitures so there is no cost to the County.

FISCAL IMPACT: (CONT'D)

The $2.75 per-employee-per month fee paid to the vendor for the Commuter benefit will be paid by the participating employees for the months that they place an order. There is a $100 monthly minimum administration fee. Any shortage will be funded by forfeitures to meet this minimum monthly administration fee.

BACKGROUND:

Navia Benefit Solution, Inc. provides administrative services for employee benefit programs. Under the contract, Navia Benefit Solutions, Inc. will handle administrative services related to COBRA and the County’s two flex savings accounts, Health Care Spending Account (HCSA) and the Dependent Care Assistance Program (DCAP). It will also administer the Commuter Benefit Program, which allows employees to contribute pre-tax dollars to cover qualified transportation expenses such as train, bus or ferry costs. The contract contains a limitation on the contractor’s liability and modified indemnification language. The five (5) year contract term from January 1, 2023 through December 31, 2027 is inclusive of the initial three (3) year contract term, with the possibility of two (2) successive one (1) year renewals.

The contract will contain terms concerning the responsibility of the parties to protect certain information as set forth in the California Consumer Privacy Act and other provisions regarding confidentiality.

CONSEQUENCE OF NEGATIVE ACTION:

If this contract is not approved, employees will not have access to increased functionality provided by Navia Benefits including the two County Flex Saving accounts (HCSA & DCAP) and the County will be unable to offer the Commuter Benefit program.