Agenda

Return

C.30

To:	Board of Supervisors
From:	Brian M. Balbas, Public Works Director/Chief Engineer
Date:	December 6, 2022

Contra

Costa

County

Subject:

Approve and Authorize Amendment No. 3 to Consulting Services Agreement with Robinson Mills + Williams to provide as-needed Architectural Services

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 12/06/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Jeffrey K Acuff, 925-957-2487

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: December 6, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Robinson Mills + Williams, effective November 29, 2022, to increase the payment limit by $1,000,000 to a new payment limit of $2,500,000 to continue providing as-needed architectural services for various County projects with no change to the term, Countywide.

FISCAL IMPACT:

100% Various Funds as determined when projects are approved.

BACKGROUND:

On October 23, 2018, the Board of Supervisors approved an as-needed Consulting Services Agreement with Robinson Mills + Williams, in the amount of $750,000.

BACKGROUND: (CONT'D)

On September 21, 2021, the Board approved Amendment No. 1 to increase the payment limit from $750,000 to $1,500,000 and extended the term from October 23, 2021, to October 23, 2022.

On September 13, 2022, the Board approved Amendment No. 2 to extend the term through October 23, 2023, with no change to the payment limit.

Robinson Mills + Williams is familiar with these active projects, and the design and construction of typical building types. Therefore, it is recommended that the contract amendment be awarded at this time.

Robinson Mills + Williams will continue to provide architectural services, such as programming, design and construction administration. The type, size and location of projects will vary. Typical projects may include new construction, building renovations/modernizations, remodeling of an entire building or specific areas within a building, tenant improvements, exterior building restorations, Mechanical-Electrical-Plumbing upgrades, structural improvements, code-related improvements and deferred maintenance projects. Projects may also include studies to support projects with potential BHCIP funding. Extending this as-needed agreement will save the County time and money when compared to the time and expense in conducting a consultant selection process on a project-by-project basis, and will allow the design phase to commence sooner and provide for a shorter project completion schedule.

CONSEQUENCE OF NEGATIVE ACTION:

If amendment No. 3 is not approved, projects currently in process will be delayed, which will ultimately result in higher project costs and may impede the County’s ability to secure BHCIP grant funding.