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C.26
To: Board of Supervisors
From: Anna Roth, Health Services Director
Date: December  6, 2022
The Seal of Contra Costa County, CA
Contra
Costa
County
Subject: Contract with Leica Microsystems, Inc.

APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE

Action of Board On:   12/06/2022
APPROVED AS RECOMMENDED OTHER
Clerks Notes:

VOTE OF SUPERVISORS

AYE:
John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor
Contact: Sam Ferrell, (925) 357-7483
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED:     December  6, 2022
Monica Nino, County Administrator
 
BY: , Deputy

 

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Leica Microsystems, Inc., in an amount not to exceed $596,174 for the purchase of tissue sample equipment and reagent supplies for the Clinical Laboratory at the Contra Costa Regional Medical Center (CCRMC), for the period from September 1, 2022 through August 31, 2027.

FISCAL IMPACT:

Approval of this action will result in expenditures of up to $596,174 during the period September 1, 2022 through August 30, 2027, and will be funded 100% by the Hospital Enterprise Fund I.












BACKGROUND:

Leica Cassette Printer is used to label cassettes carrying patient tissue samples with accession number and patient names. The print is crisp, clear, and easy to read, thus minimizing specimen misidentification due to manual labeling. Leica IPC Printer is compatible with current instruments still in use such as the Clinical Laboratory’s Tissue Processor, Automatic Stainer, IHC Bond Max, and Slide Coverslipper. Leica is a reputable company and is considered a quality name in every aspect of Clinical and Pathology Laboratory equipment. Leica Microsystems has its own crew of service people in the Bay Area to service their own products and equipment, and so any repairs are immediate which results in minimizing delays for patient results and care. The $596,174 includes the minimum required purchase amount listed in the acquisition agreement with the vendor along with an additional amount to cover any increased workflow.  
  
The cost of the equipment is paid through the payment for reagent supplies. The department must purchase a minimum amount of reagent supplies on a monthly basis. The County may only terminate the agreement for Leica’s uncured breach, or if the board fails to appropriate funds due under the agreement in any fiscal year. The County is obligated to indemnify Leica for any liability arising out of protected health information that remains in equipment returned to Leica upon expiration or termination of the agreement.  

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