Agenda

Return

C. 84

To:	Board of Supervisors
From:	Anna Roth, Health Services Director
Date:	December 14, 2021

Contra

Costa

County

Subject:

Cancellation Agreement #26-614-17 and Contract #26-614-18 with Sodexo, Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 12/14/2021

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

Diane Burgis, District III Supervisor

Contact:	Japreet Benepal, 925-370-5101
cc:	E Suisala M Wilhelm

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: December 14, 2021
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County, as follows: (1) Cancellation Agreement #26-614-17 with Sodexo, Inc., a corporation, effective on the close of business on October 31, 2021; and (2) Contract #26-614-18 with Sodexo, Inc., a corporation, in an amount not to exceed $1,053,451, to provide management and oversight of the Environmental Services Unit at Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers, for the period from November 1, 2021 through October 31, 2023.

FISCAL IMPACT:

This contract will result in contractual service expenditures of up to $1,053,451 over a 2-year period and will be funded 100% by Hospital Enterprise Fund I revenues. (Rate increase)

BACKGROUND:

CCRMC has been contracting with Sodexo, Inc. since January 2008 to provide management and oversight of the Environmental Services Unit at CCRMC and Contra Costa Health Centers.

BACKGROUND: (CONT'D)

On March 10, 2020, the Board of Supervisors approved Contract #26-614-14 with Sodexo America, LLC, in an amount not to exceed $899,000 for the provision of management and oversight of the Environmental Services Unit at CCRMC and Contra Costa Health Centers, for the period from January 1, 2020 through December 31, 2021.

On February 2, 2021, the Board of Supervisors approved Contract Amendment Agreement #26-614-16, effective December 1, 2020, to increase the payment limit by $200,000 to a new payment limit of $1,099,000 for additional cleaning and sanitizing services due to COVID-19 with no change in the term of January 1, 2020 through December 31, 2021.

In consideration of contractor’s agreement to continue providing services, both parties have agreed to re-negotiate the contract payment provisions and the term to reflect the intent of the parties. Therefore, in accordance with General Conditions Paragraph 5 (Termination), of the contract, the department and contractor have agreed to a mutual cancellation of this contract. Approval of Cancellation Agreement #26-614-17 will accomplish this termination.

Approval of Contract #26-614-18 will allow the contractor to continue providing services through October 31, 2023.

CONSEQUENCE OF NEGATIVE ACTION:

If this contract is not approved, CCRMC and Contra Costa Health Centers will not receive management and oversight of the Environmental Services Unit from this contractor.