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C. 4
To: Board of Supervisors
From: Brian M. Balbas, Public Works Director/Chief Engineer
Date: December  15, 2020
The Seal of Contra Costa County, CA
Contra
Costa
County
Subject: Construction Contract for the Bel Air Trail Crossing Project, Bay Point area.

APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE

Action of Board On:   12/15/2020
APPROVED AS RECOMMENDED OTHER
Clerks Notes:

VOTE OF SUPERVISORS

AYE:
John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor
Contact: Kevin Emigh, 925.313.2233
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED:     December  15, 2020
David Twa,
 
BY: , Deputy

 

RECOMMENDATION(S):

(1) APPROVE plans, specifications, and design for the Bel Air Trail Crossing Project, Bay Point area. (County Project No. 0662-6R4056) (District V)  
  

(2) DETERMNE that Redgwick Construction Company (“Redgwick”), the lowest monetary bidder, submitted a non-responsive bid by failing to comply with the requirements of the County’s Outreach Program for this project, as provided in the project specifications; and REJECT the bid on that basis.  

  

RECOMMENDATION(S): (CONT'D)
(3) DETERMINE that GradeTech Inc. (“GradeTech”), the second lowest monetary bidder, has complied with the requirements of the County’s Outreach Program and has exceeded the Mandatory Subcontracting Minimum for this project, as provided in the project specifications; and FURTHER DETERMINE that GradeTech has submitted the lowest responsive and responsible bid for this project.  
  
(4) AWARD the construction contract for the above project to GradeTech in the listed amount ($230,943.00) and the unit prices submitted in the bid, and DIRECT that GradeTech shall present two good and sufficient surety bonds, as indicated below, and that the Public Works Director, or designee, shall prepare the contract.  
  
(5) ORDER that, after the contractor has signed the contract and returned it, together with the bonds as noted below and any required certificates of insurance or other required documents, and the Public Works Director has reviewed and found them to be sufficient, the Public Works Director, or designee, is authorized to sign the contract for this Board.  
  
(6) ORDER that, in accordance with the project specifications and/or upon signature of the contract by the Public Works Director, or designee, bid bonds posted by the bidders are to be exonerated and any checks or cash submitted for security shall be returned.  
  
(7) ORDER that, the Public Works Director, or designee, is authorized to sign any escrow agreements prepared for this project to permit the direct payment of retentions into escrow or the substitution of securities for moneys withheld by the County to ensure performance under the contract, pursuant to Public Contract Code Section 22300.  
  
(8) DELEGATE, pursuant to Public Contract Code Section 4114, to the Public Works Director, or designee, the Board’s functions under Public Contract Code Sections 4107 and 4110.  
  
(9) DELEGATE, pursuant to Labor Code Section 6705, to the Public Works Director, or to any registered civil or structural engineer employed by the County, the authority to accept detailed plans showing the design of shoring, bracing, sloping, or other provisions to be made for worker protection during trench excavation covered by that section.  
  
(10) DECLARE that, should the award of the contract to GradeTech be invalidated for any reason, the Board would not in any event have awarded the contract to any other bidder, but instead would have exercised its discretion to reject all of the bids received. Nothing in this Board Order shall prevent the Board from re-awarding the contract to another bidder in cases where the successful bidder establishes a mistake, refuses to sign the contract, or fails to furnish required bonds or insurance (see Public Contract Code Sections 5100-5107).  

FISCAL IMPACT:

The Project will be funded by 18% Transportation Development Act Grant Funds and 82% Local Road Funds.

BACKGROUND:

The above project was previously approved by the Board of Supervisors, plans and specifications were filed with the Board, and bids were invited by the Public Works Director. On November 17, 2020 the Public Works Department received bids from the following contractors:  
  
BIDDER, TOTAL AMOUNT, BOND AMOUNTS  
  
Redgwick Construction Company.: $229,312.00  
  
GradeTech, Inc.: $230,943.00; Payment: $230,943.00; Performance: $230,943.00  
  
Kerex Engineering., Inc.: $258,560.00  
  
W.R. Forde Associates, Inc.: $273,453.00  
  
Sposeto Engineering, Inc.: $282,422.70  
Gruendl Inc. DBA Ray’s Electric: $292,632.00  
  
FBD Vanguard, Inc.: $322,918.00  
  
The Public Works Director has determined and reports that the lowest monetary bidder, Redgwick, submitted a non-responsive bid by failing to document an adequate good faith effort to comply with the requirements of the County’s Outreach Program for this project. The Public Works Director recommends rejection of the bid submitted by Redgwick Construction Company.  
  
The Public Works Director has determined that GradeTech Inc. (“GradeTech”) documented an adequate good faith effort to comply with the requirements of the County’s Outreach Program and exceeded the Mandatory Subcontracting Minimum for this project, and the Public Works Director recommends that the construction contract be awarded to GradeTech.  
  
On December 1, 2020 Redgwick was notified in writing of the Public Work Director’s determination (see Attachment A). The Public Works Director has determined that GradeTech exceeded the Mandatory Subcontracting Minimum goal for this project and recommends that the construction contract be awarded to GradeTech.  
  
The Public Works Director recommends that the bid submitted by GradeTech is the lowest responsive and responsible bid, which is $27,617.00 less than the next lowest bid, and this Board concurs and so finds.  
  
The Board of Supervisors previously determined that the project is exempt from the California Environmental Quality Act (CEQA) as a Class 1(c) Categorical Exemption, and a Notice of Determination was filed with the County Clerk on February 8, 2017.  
  
The general prevailing rates of wages, which shall be the minimum rates paid on this project, have been filed with the Clerk of the Board, and copies will be made available to any party upon request.

CONSEQUENCE OF NEGATIVE ACTION:

Construction of the project would be delayed, and the project might not be built.

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