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C.122

To:	Board of Supervisors
From:	Brian M. Balbas, Public Works Director/Chief Engineer
Date:	December 8, 2020

Contra

Costa

County

Subject:

Adopt Resolution of Acceptance and notice of Completion for the New Administration Building (WH140F) and Emergency Operations Center (EOC) (WF140D)

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 12/08/2020

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Diana Ternes 925-957-2480

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: December 8, 2020
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

ADOPT Resolution No. 2020/311 accepting as complete, the contracted work performed by Hensel Phelps Construction, Inc., a Delaware General Partnership, for the new County Administration Building located at 1025 Escobar Street, Martinez and the new Emergency Operations Center/Sheriff Administration Building Located at 1850 Muir Road, Martinez.

FISCAL IMPACT:

No fiscal impact associated with accepting completion of contracted work.

BACKGROUND:

The County Administration Building at 651 Pine Street was built in the early 1960's and had exceeded its useful life. The building, which housed the County Administrator's Office, County Counsel's Office, Human Resources, Labor Relations, Sheriff's Administration, Internal Affairs and recruitment was out of date for a modern work environment. The floors in the tower portion of the building are small and caused departments to be broken up among two or three floors.

BACKGROUND: (CONT'D)

The EOC Building was housed in a former fleet maintenance building. The linear layout is not ideal for emergency operations.

There was approximately $25 million dollars in deferred maintenance on the two facilities. The County had been looking to replace these two facilities off and on for the past 30 years. The project began in earnest in May, 2016 with an effort to identify sites and conceptual designs for the two buildings. On February 7, 2017, the Board approved a downtown Martinez site for the new Administration Building, and to site the new EOC/Public Safety Building directly west of the existing EOC near the intersection of Glacier Drive and Muir Road, in Martinez.

A Construction Contract in the amount of 95,813,000 for the new County Administration Building and a new EOC and Public Safety Building was awarded on March 20, 2018. The projects have now been both completed and the Public Works Director recommends that the Board adopt Resolution No. 2020/311 accepting the contract work as complete, Following project completion, the contractor will still be responsible for completing $139,394 in ongoing final punch list items listed in the Withhold Summary Agreement signed by the contractor on November 3. 2020.

CONSEQUENCE OF NEGATIVE ACTION:

Accepting a contract as complete is standard procedure and allows for proper closeout of the contract. If the contract is not accepted as complete, the period for filing stop payment notices and bond claims may be extended and then Contra Costa County will incur expenses for additional contract administration.