|
Back to Calendar
Return
|
| |
9.
|
| 2020 CENSUS COMPLETE COUNT STEERING COMMITTEE |
|
|
|
| Information |
| Referral History: |
At the June 17th Complete Count Steering Committee meeting, the Committee recommended the Board of Supervisors allocate additional funding to the Contra Costa County Complete Count Outreach effort, including $300,000 funding for grants. The two phase RFP structure was recognizes that some smaller organizations may not be aware of the Census and in a position to apply until closer to the Census date. The first phase of funding is for promotion, outreach, and education activities. The second phase of funding is for rolling mini-grant for census events or block parties.
On July 25th, the Complete Count Steering Committee approved the recommendation by both the Finance and Outreach Subcommittees to adopt the Request for Proposals (RFP) structure including a two phase grant process, contingent on the Board of Supervisors approving additional funding for Census Outreach activities.
On July 30th, 2019 the Board of Supervisors allocated $500,000 towards Census Outreach activities, including $350,000 for grants.
On October 21, 2019 the Steering Committee approved the recommendation by both the Finance and Outreach Subcommittees to adopt the Request for Proposals (RFP) in two phases. This also recognizes that some smaller organizations may not be aware of the Census and in a position to apply until closer to the Census date. The first phase of funding is for promotion, outreach, and education activities. The second phase of funding is for rolling mini-grant for census events or block parties. The Steering Committee also approved the 2020 RFP Grant Application in the amount of $280,000 for the first round of grants, leaving $70,000 for phase 2 mini-grants. |
| Referral Update: |
The second phase of the grants are scheduled to be released at the beginning of January and will be available on a rolling basis until the funds are exhausted or May 15, 2020, whichever is first.
In order to assure the grants are directed to fill gaps in the census outreach, staff recommends the following matrix be used as a guide to approve funding requests.
| Grant Focus |
Total Funding |
| Faith-Based Organizations |
$20,000 |
| Schools |
$10,000 |
| South County |
$10,000 |
| Bethel Island/Knightsen/Byron |
$10,000 |
| Rodeo/Crockett/Port Costa |
$10,000 |
| Other gaps |
$10,000 |
Additionally, the grant also indicated the funding amount be partially dependant on the size of the event. The following matirx is proposed as a guide to approve funding requsts and final grant amounts. Total funding amounts will be determined on budget submissions, gaps in Census Outreach coverage, and size of event.
| Size of event |
Funding Range |
| <50 People |
$500 |
| 50 - 200 |
$500 - $1,000 |
| 200-600 |
$1,000 - $1,500 |
| 600-1,000 |
$1,500 - $2,500 |
| 1,000+ |
$2,500 - $3,000 |
As in the first round of grants, grantees will be required to participate in Census Training and submit event reports. |
| Recommendation(s)/Next Step(s): |
| DISCUSS and REVIEW Phase II Request for Proposal for mini grants, CONSIDER adopting RFP proposal and APPROVE Census 2020 RFP Grant allocation guidelines for mini grants and AUTHORIZE staff to prepare and process contracts with grant awardees as needed to finalize and execute contracts on a rolling basis until funding is exhausted or May 15, 2020 - whichever comes first . |
| Fiscal Impact (if any): |
On July 30, 2019 the Board of Supervisor's allocated $500,000 to the 2020 Census and $350,000 was allocated to support grand funded initiatives.
A complete census count ensures the County will receive it's fair share of State and Federal dollars for the next decade. |
|
|
|