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C.4
To: Contra Costa County Housing Authority Board of Commissioners
From: Joseph Villarreal, Housing Authority
Date: December  10, 2019
The Seal of Contra Costa County, CA
Contra
Costa
County
Subject: APPROVE CONTRACT WITH UNIVERSAL BUILDING SERVICES TO PROVIDE JANITORIAL SERVICES AT HACCC’S ADMINISTRATIVE OFFICES AND ASSOCIATED COMMON AREAS
Action of Board On:   12/10/2019
APPROVED AS RECOMMENDED OTHER
Clerks Notes:

VOTE OF SUPERVISORS

AYE:
John Gioia, Commissioner
Candace Andersen, Commissioner
Diane Burgis, Commissioner
Karen Mitchoff, Commissioner
Federal D. Glover, Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED:     December  10, 2019
,
 
BY: , Deputy

 

RECOMMENDATIONS

APPROVE and AUTHORIZE the HACCC Executive Director, or his designee, to execute a contract with Universal Building Services in an amount not to exceed $60,769 to perform janitorial cleaning services for the Housing Authority of the County of Contra Costa (HACCC) offices and the associated common areas located within the cities of Brentwood, Oakley, Antioch, San Pablo, and Rodeo for the initial period of November 4, 2019 through November 3, 2020 and two optional 2-year contract renewal terms.

BACKGROUND

HACCC has 12 office locations within a 45-mile radius scattered throughout Contra Costa County. Staff attempted to solicit bids for janitorial services at all 12 sites on three occasions but received only one bid each time. Staff rejected the bids and decided to make the solicitation more appealing by apportioning the invitation to bid. Four new invitations to bid were issued, that grouped the offices by location.   
  
BACKGROUND (CONT'D)
    As a result, HACCC received multiple bids. The two lowest responsive and responsible bidders are as follows:  
    1. S&K Janitorial – Will provide all of the required janitorial services and supplies to six HACCC offices located in Martinez, Pittsburg, and Bay Point at an annual cost of $63,648.00.
    1. Universal Building Services – Will provide all of the required janitorial services and supplies to six HACCC offices located in Brentwood, Oakley, Antioch, San Pablo, and Rodeo at an annual cost of $60,768.96.
    The contract with Universal Building Services will have an initial 1-year term with two optional 2-year renewal terms. The total annual cost for HACCC’s janitorial services is $60,768.96. If all options are exercised, the cost for a 5-year period will be $303,844.80.

    FISCAL IMPACT

    Funding for these services is provided through HACCC’s annual operating budget from the United States Department of Housing and Urban Development. Funding for these services is provided for in HACCC’s current budget.
      
    CONSEQUENCE OF NEGATIVE ACTION

    Should the Board of Commissioners elect not to award the contract to S&K Janitorial, Inc., HACCC will need to expend additional staff time and resources to rebid the janitorial services again. There would be a possibility of HACCC having to turn to another more expensive option to maintain janitorial services at the Housing Authority’s offices and common areas.
    CLERK'S ADDENDUM

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