Agenda

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C. 42

To:	Board of Supervisors
From:	Brian M. Balbas, Public Works Director/Chief Engineer
Date:	December 17, 2019

Contra

Costa

County

Subject:

Amendment No. 2 with Interactive Resources, Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 12/17/2019

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Ramesh Kanzaria 925-957-2480

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: December 17, 2019
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a Contract Amendment No. 2 with Interactive Resources, Inc., effective October 13, 2019, to increase the payment limit by $100,000 to a new payment limit of $1,000,000 and to extend the term from October 13, 2019 to October 13, 2020, to continue to provide on-call architectural services for various facilities projects, Countywide.

FISCAL IMPACT:

100% Various Funds

BACKGROUND:

On October 13, 2015, the Board of Supervisors approved an on-call Consulting Services Agreement with Interactive Resources, Inc. in an amount of $500,000. Interactive Resources, Inc. is under contract to provide on-call architectural services for various on-going projects.

BACKGROUND: (CONT'D)

On February 14, 2017, the Board of Supervisors approved Amendment No. 1 to Consulting Services Agreement with Interactive Resources, Inc., to increase the payment limit by $400,000 to a new payment limit of $900,000, and to extend the term to October 13, 2019 with a one-year extension option, for as-needed architectural services, Countywide.

On October 22, 2019 the Board of Supervisors approved Amendment No. 2 that extended the term to December 31, 2020 with no change to the pay limit. Public Works Department requests to amend the approved board order to extend the term from October 13, 2019 to October 13, 2020, and to increase the payment limit by $100,000 to a new payment limit of $1,000,000 to continue to provide on-call architectural services for various facilities projects, Countywide.

It is necessary to provide architectural services and the additional costs associated with the completion of ongoing projects but the Contract limit of $900,000 has nearly been reached therefore, this board order is to increase the payment limit by $100,000 to a new payment limit of $1,000,000.

Interactive Resources, Inc. is familiar with these active projects, and the design and construction of typical building type of County facilities; therefore, it is recommended that the contract amendment be awarded.

Additional fees will be used for the existing and additional projects which include remodels, tenant improvements, additions, modernization, mechanical, electrical, and plumbing upgrades, and code-related improvements. Projects may also include investigations, studies, and reports. Some of the anticipated projects include those identified in the County's facilities life-cycle improvement program ("FLIP") under the recent budget allocation for capital projects and deferred maintenance. Having this on-call agreement in place will allow the design phase to commence sooner and provide for a shorter project completion schedule.

CONSEQUENCE OF NEGATIVE ACTION:

If this amendment is not approved, projects currently in process will be delayed, which will ultimately result in higher project costs.