Agenda

Return

C. 35

To:	Board of Supervisors
From:	Kathy Gallagher, Employment & Human Services Director
Date:	December 11, 2018

Contra

Costa

County

Subject:

Microsoft Volume Licensing Enterprise Enrollment Agreement with Crayon Software Experts, L.L.C.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 12/11/2018

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

John Gioia, District I Supervisor

Contact:

V. Kaplan, (925) 608-4963

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: December 11, 2018
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a Microsoft Enterprise Agreement with Microsoft Corporation, for Microsoft software licensing for servers and end-users, for the term of January 1, 2019 to December 31, 2021, and make payment to reseller Crayon Software Experts, L.L.C. in an amount not to exceed $2,371,715.

FISCAL IMPACT:

The administrative overhead funds are allocated as follows:


Year 1 (2019) - $778,427 - 42% State ($326,939), 48% Federal ($373,645) and 10% County ($77,843);

FISCAL IMPACT: (CONT'D)

Year 2 (2020) - $796,644 - 42% State ($334,590), 48% Federal ($382,389) and 10% County ($79,665); and,
Year 3 (2021) - $796,644 - 42% State ($334,590), 48% Federal ($382,389) and 10% County ($79,665).

BACKGROUND:

The Department of Employment and Human Services (EHSD) is requesting to execute the Microsoft Enterprise Agreement with Microsoft Corporation, and pay third-party reseller Crayon Software Experts, L.L.C. for Microsoft software products and support services. By establishing an Enterprise License Agreement with Microsoft, EHSD is able to negotiate significant cost savings by taking advantage of Microsoft’s new licensing structure.

In accordance with Administrative Bulletin No. 611.0, County Departments are required to get Board approval for single item purchases over $100,000. The County Administrator’s Office has reviewed this request and recommends approval.

CONSEQUENCE OF NEGATIVE ACTION:

The Employment and Human Services Department will be at risk for not meeting standards for performance, reliability, and cost effectiveness.