Agenda

Return

C. 4

To:	Board of Supervisors
From:	Brian M. Balbas, Public Works Director/Chief Engineer
Date:	December 4, 2018

Contra

Costa

County

Subject:

Contract Amendment #2 for the 2017 On-Call Contracts for Various Road, Flood Control, and Airport Maintenance Work, Countywide

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 12/04/2018

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Caroline Tom 925-313-7007

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: December 4, 2018
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute contract amendments to the contracts with GradeTech, Inc., Hess Construction Co., Inc., and Engineered Soil Repairs, Inc., to extend the completion dates for each contract from December 6, 2018 to December 6, 2019, for the 2017 On-Call Contract(s) for Various Road, Flood Control, and Airport Maintenance Work, with no change to the payment limit, Countywide.

FISCAL IMPACT:

100% Local Road, Flood Control District, and Airport Enterprise Funds.

BACKGROUND:

On December 6, 2016, the County awarded three on-call contracts(s) for various road, flood control, and airport maintenance work to supplement the maintenance crews’ routine and emergency work while they are busy with other activities, and to perform work that is typically time-sensitive and may require specialized equipment and skills. Contract Amendment #1 which was approved by the Board of Supervisors on December 5, 2017, extended the completion dates for each contract from December 6, 2017 to December 6, 2018. Contract Amendment #1 also increased the maximum payment limits for GradeTech, Inc. and Hess Construction Co., Inc. from $500,000 to $1,000,000 each, and Engineered Soil Repairs, Inc. from $300,000 to $600,000.

These three on-call contracts became effective on December 6, 2016 and will expire on December 6, 2018.

To retain the services of GradeTech, Inc., Hess Concrete Construction Co., Inc., and Engineered Soil Repairs, Inc., the Public Works Director recommends that the Board approve Contract Amendment #2 and authorize the Public Works Director, or designee, to sign Contract Amendment #2 for the County. Contract Amendment #2 will extend the completion dates for each contract from December 6, 2018 to December 6, 2019. There are no changes to the maximum payment limits.

CONSEQUENCE OF NEGATIVE ACTION:

These contracts originally had a term of one year, with the option of two one-year extensions. Contract Amendment #1 authorized one one-year extension and Contract Amendment #2 authorizes the use of the remaining one-year extension. Failure to approve Contract Amendment #2 may prevent the Public Works Department from completing routine road, flood control, and airport maintenance work in a timely manner.